Senior Event Coordinator

Haymarket Media Group; Twickenham; Hybrid; GBP 35,000 - 50,000; Full time

Job summary

Join a dynamic team as a Senior Event Coordinator with Haymarket Media Group, responsible for managing large scale client events and ensuring successful delivery from planning to execution. This role offers the chance to thrive in a fast-paced environment, collaborating with various stakeholders while also enjoying flexible work options.

Benefits

25 days holiday plus bank holidays

Work from anywhere for up to 3 weeks

Flexible working hours

Generous pension scheme

Health Cash Plans

Qualifications

• 2+ years B2B event delivery experience.
• Experience in budgeting and P&L.
• Strong venue search and negotiation skills.

Responsibilities

• Oversee onsite coordination of events.
• Manage registration and abstract sites.
• Process purchase orders and liaise for payments.

Skills

Stakeholder management

Time management

Planning

Problem solving

Detail-oriented

Job description

Join our dynamic Wonderly event operations team as a Senior Event Coordinator and embark on an exciting journey!

Reporting into the Senior Event Manager, the SEC is responsible for supporting the delivery of large scale client events. In addition, they will also be responsible for delivery of their own events.The role includes event planning and logistics; budget, venue and supplier liaison and management; abstract management; exhibition and sponsorship support; onsite event delivery and attendee enquiries and support.

Responsibilities

• Event Delivery & Onsite Management:Oversee and manage client events, including onsite coordination and supplier/staff briefings.
• Event Planning & Logistics:Create and maintain event timelines, manage registration and abstract sites, and handle attendee communications.
• Financial Administration:Process purchase orders, invoices, and payments, and liaise with credit control for outstanding payments.
• Vendor & Venue Management:Research and source venues and suppliers, negotiate contracts, and ensure compliance with policies.
• Technical Coordination:Brief AV teams, arrange testing for hybrid events, and build online/hybrid event platforms.
• Stakeholder Communication:Participate in client/supplier meetings, manage event inboxes, and serve as a point of contact for sponsors/exhibitors.
• Post-Event Activities:Collect attendee feedback and manage budget reconciliation.
• Sustainability & Compliance:Adhere to sustainability policies, conduct risk assessments, and ensure compliance with procurement and industry regulations.

The above job ad is intended as a guide to the main responsibilities of the position and is not an exhaustive list of duties and tasks.

Skills / Experience / Knowledge / Minimum Criteria

• Experience of delivering B2B events for a minimum of 2 years
• Budgeting experience and P&L responsibility are advantageous.
• Strong experience in venue search and contract negotiation is needed.
• Proven stakeholder management and relationship-building skills are essential.
• Exceptional planning, time management, and the ability to manage multiple events simultaneously are crucial.
• A proactive, detail-oriented, and solution-oriented approach is required, along with the ability to travel and attend events.

We are a Disability Confident employer and offer guaranteed interviews to all disabled applicants who meet the above minimum criteria.

To be considered as part of this initiative, please ensure you indicate if you have a disability when applying for the post. If you need any reasonable adjustments to enable you to fully participate in the recruitment process, please contact us at [e-mail].

Why work with us?

Haymarket Media Group values its people and strives to shape a better future with remarkable content. From paid content and subscription services; to integrated advertising and content marketing packages. We deliver market-leading branded experiences that inspire great decisions. From data and digital information solutions to live events, awards and professional education services.

Our benefits include:

• 25 days holiday per year excluding bank holidays (increasing 1 day per year of service up to 30 days)
• Work from anywhere in the world for up to 3 weeks of the year with our ‘Work from Anywhere’ days
• Flexible working hours (core hours from 10-3) allowing you the flexibility to adapt your work schedule to your personal commitments
• Generous contributory pension scheme
• Health Cash Plans: With our health cash plans, you can access a range of healthcare benefits, including coverage for medical expenses, dental care, optical services, and more

More about working for Haymarket

Putting social and environmental responsibility at the forefront of our business we have aligned our current sustainability goals with the United Nations Sustainable Development Goals. As we serve our audiences, clients and communities, we are committed to driving the meaningful change necessary to build a better world. The principles of diversity, inclusion, respect, responsibility and sustainability are at the heart of our business.
We want to support our people to balance their personal and professional lives and we believe our range of benefits encourages this. Nothing beats face-time with our colleagues to promote creativity and collaboration, we’ve therefore adopted a blended working model where full time employees can expect to spend 3 days of their week in the office and the other 2 working at a location of their choice.

Haymarket is proud to be an equal opportunities employer and are committed to ensuring that all candidates are given the same opportunity to succeed regardless of their sex, sexual orientation, marital status, race, colour, nationality, ethnic or national origin, religion, age or disability.

If you need any reasonable adjustments to enable you to fully participate in the recruitment process, please contact us at [e-mail].

Come and join us and see for yourself how Haymarket is a rewarding and exciting place to work