Senior Event Co-ordinator

Reilly People; London; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

Join a leading company specializing in high-profile business conferences and exhibitions. As an Event Co-ordinator, you will manage multiple large-scale events globally, ensuring seamless execution and excellent communication with all stakeholders. This role offers hybrid working options, competitive benefits, and opportunities for career development.

Benefits

Hybrid working

Pension, Life and Critical illness insurance

Private Medical and Healthcare Cash Plan option

Mental health days off

25 days leave in first year

Qualifications

• Minimum 12 months in a B2B events role.
• Experience running several events simultaneously.
• Able to travel 35 days a year.

Responsibilities

• Managing complex, large-scale events mainly in the USA.
• Liaising with hotel, venue, catering, sponsors, delegates, and speakers.
• Maintaining budgets and consolidating final bills.

Skills

Attention to detail

Communication

Multi-tasking

IT literacy

Education

Degree level or equivalent training

Tools

Microsoft Office

Job description

Are you an events co-ordinator looking to work for a first-class international company running high-profile business conferences and exhibitions in more than 35 cities around the world? Do you have experience organising business events or have you studied Event Management? Can you provide seamless service to senior international managers and remain calm under pressure?

If so, here is an opportunity to travel extensively to a variety of European, and American locations and use your event co-ordinator skills to provide logistical planning for 6-7 events per year for a company committed to developing your skills. You will be required to liaise with all aspects of hotel, venue, and catering planning as well as sponsors, delegates and speakers so you'll need excellent communication skills.

Event Co-ordinator - Role detail:
Managing complex, large-scale events mainly in the USA, including:

• Venue selection and site checks; negotiating hotel/venue contracts; set-up & registration.
• Finalising banquet menus, audiovisual equipment and sponsor/exhibitor liaison.
• Designing show guides, handouts and sponsor signage.
• Facilitating travel arrangements and hotel reservations.
• Sourcing and negotiating with audiovisual companies, designers, printers, security and temporary staff.
• Maintaining budgets and finding ways to reduce costs
• Final bill consolidation and processing supplier payments
• Coordinating internal post-event evaluation

Event Co-ordinator – requirements:

• Minimum 12 months in a B2B events role in a B2B company, not in a hotel
• Degree level or equivalent training.
• Experience running several events simultaneously - multi-tasking
• Able to travel 35 days a year, mostly at weekends.
• Strong attention to detail - experience proofing copy
• IT literate - Microsoft Office

Event Manager – Benefitsinclude:

• Hybrid working
• Pension, Life and Critical illness insurance
• Private Medical and Healthcare Cash Plan option
• Mental health days off and access to Head Space app
• 25 days leave in first year
• Enhanced maternity, paternity and sick policies

This is an extraordinary company focussed on employee well-being. The work is inspiring and there are opportunities to develop your career as well as broaden your outlook and experience.

Next Steps

If you have the skills and motivation for this role we'd love to hear from you. Please send a CV ASAP! Next step would be a short telephone call with John Reilly, the recruiter. Please indicate when you’d be available for that.

Event Co-ordination | Co-Ordinator | Delegates | Logistics | Event Management