Senior Equipment Manager

Royal Free London NHS Foundation Trust; Enfield; On-site; GBP 42,000 - 62,000; Full time

Job summary

North Middlesex Hospital, part of the Royal Free London NHS Foundation Trust, seeks a Senior Equipment Manager to oversee instruments, implants and consumables for a seven-theatre MEMU supporting perioperative surgery.

You will raise orders, check deliveries, ensure infection control, reconcile invoices and maintain records in theatre IT systems while liaising with clinical teams, procurement and company representatives; NHS procurement experience is essential.

Qualifications

• Qualification in perioperative care, or equivalent NHS experience.
• Experience of NHS procurement processes.
• Evidence of literacy and numeracy to GCSE level or equivalent.
• Intermediate IT and administration skills.
• Estates and facilities knowledge.

Responsibilities

• Raise orders for instruments, implants and consumables with procurement and clinical teams.
• Check, receive and process orders for specific operations and theatre use.
• Ensure infection control, decontamination and theatre processes are followed.
• Check invoices against items used and receipt invoices.
• Maintain accurate records of order details and costs using data systems.
• Identify equipment needed for future surgery and liaise with company reps to order.
• Liaise with MEMU and theatre management on maintenance and storage of equipment.
• Liaise with Theatre Matron, TSSU and MEMU on decontamination records and charges.
• Ensure instruments are processed for procedure dates and available for collection.
• Troubleshoot theatre equipment and support perioperative patient care.
• Maintain national registries such as the National Joint Registry as required by the NHS.

Skills

Literacy

Numeracy

IT skills

Administration

Education

Perioperative care qualification or NHS equivalent

Job description

This Senior Equipment Manager post sits within the Medical Equipment Management Unit (MEMU) at North Middlesex Hospital, part of Royal Free London NHS Foundation Trust, supporting the operating theatres. The role centres on ordering, receiving, checking and processing instruments, implants and consumables so they are ready for each operation, with invoices matched to items used. It covers a seven-theatre suite running elective and emergency surgery across many specialties, including gynaecology, orthopaedics, trauma and urology. Candidates need perioperative or equivalent NHS experience and NHS procurement experience to be considered.

What the job involves

• Raise orders for instruments, implants and consumables with procurement, company representatives and clinical teams, and communicate with staff at all levels
• Check, receive and process orders so items are available for specific operations and general theatre use
• Ensure adherence to infection control, decontamination and theatre-specific processes at all times
• Check invoices against items used and receipt invoices
• Maintain accurate records of order details and costs using data management and theatre information systems
• Identify equipment needed for future surgery and liaise with company reps so it is ordered and processed in time
• Liaise with the Head of MEMU and theatre management on the maintenance, safe storage and use of medical and surgical equipment
• Liaise with the Theatre Matron, TSSU and MEMU on decontamination, records and decontamination charges
• Ensure instruments are processed for procedure dates and available for company collection by the required date
• Troubleshoot theatre equipment, identify problems that may affect patient care, and lift or act as required
• Relay relevant information to the appropriate staff promptly to support perioperative patient care
• Maintain national registries, such as the National Joint Registry, as required by the NHS

What’s required

Qualifications

• Qualification in perioperative care, or equivalent NHS experience

Experience

• Experience of the NHS procurement process

Skills & knowledge

• Evidence of literacy and numeracy to GCSE level or equivalent
• Estates and facilities knowledge
• Intermediate IT skills
• Intermediate administration skills

Nice to have

• Project management course or relevant experience
• Ability to identify common surgical instruments and power tools