Instrument Co-ordinator

Liverpool Heart and Chest Hospital NHS Foundation Trust; Liverpool; On-site; GBP 26,000 - 27,000; Part time

Job summary

Liverpool Heart and Chest Hospital NHS Foundation Trust is seeking an Instrument & Equipment Co-ordinator to support theatre operations. The role focuses on coordinating surgical instruments and equipment, liaising between theatre staff, theatre managers and sterile services, and handling instrument requests and deliveries.

The post involves decontamination duties and ensuring timely reprocessing of instruments.

Qualifications

• Experience in Manual Handling regulations, PPE, COSHH and completion of risk assessments.
• Understanding of regulatory requirements for medical devices, MDA/MHRA and Department of Health CJD requirements.

Responsibilities

• Coordinate surgical instruments to and from Sterile Services, including recording issues and resolving where needed.
• Work with Medical Engineering and other areas to ensure equipment is available for start of theatre lists.
• Act as the main point of contact between theatre staff, theatre management and sterile services regarding instrument requests and deliveries.
• Undertake decontamination duties and assist in specialised decontamination of medical devices.
• Provide next-day instrument requirements lists to SSD to enable efficient reprocessing and reduce fast-tracking where feasible.

Job description

Main area Theatre Grade NHS Afc Band 3 Contract Permanent Hours Part time - 22.5 hours per week (Flexible during annual leave) Job ref 410-SUR-8350054-A

Employer Liverpool Heart & Chest Hospital NHS Foundation Trust Employer type NHS Site LHCH - Theatre reception Town Liverpool Salary £25,760 - £27,476 per annum pro rata Salary period Yearly Closing 19/11/2026 23:59

NHS Afc Band 3

As the largest single site specialist heart and chest hospital in the UK, we, at Liverpool Heart and Chest Hospital, have a clear vision 'to bethe best cardiothoracic integrated healthcare organisation'.

We provide specialist services in cardiothoracic surgery, cardiology, respiratory medicine including adult cystic fibrosis and diagnostic imaging, both in the hospital and out in the community.

We serve a catchment area of 2.8 million people, spanning Merseyside, Cheshire, North Wales and the Isle of Man, and increasingly we receive referrals from outside these areas for highly specialised services such as aortics.

Heart and lung disease continue to be amongst the biggest killers in the UK and the communities we serve are marked by increased prevalence of cardiovascular disease, higher levels of heart failure, hypertension, coronary artery disease and an ageing population.

Our reputation for strong performance is important in delivering thebest carefor our patients and high quality clinical services. This is underpinned by a culture of research and innovation, delivered in modern estate and facilitated by technology. New and upgraded clinical areas are designed with patients and families fully involved to deliver their needs.

As part of our long term plan, we aim to form strong clinical and organisational relationships where possible. There is clear evidence that partnerships improve patient care and enhance quality and we aim to collaborate with a range of other providers and professionals with the aimto extending access and improve quality.

Our vision is underpinned by five strategic goals:

• Group Development - Develop and implement the values, services, and systems to allows our hospitals to work effectively in a group model
• Delivering World Class Care- Delivering world class clinical outcomes with an outstanding experience for patients and their families is our priority. It means providing excellent, compassionate, and safe care, with world-leading expertise; using equipment and facilities that are best-in-class.
• Advancing Quality and Innovation- Our world class care needs to continually develop and improve so that we offer patients the most suitable treatments based upon the best available evidence and technology. We will support research activity to ensure that new approaches are translated quickly into practice.
• Increasing Value- Our care is underpinned by the resources available to our clinical staff. We work hard to ensure that our services are financially sustainable, and we make informed decisions about the best possible use of our resources.
• Developing People- Our patients and families are served by our dedicated staff teams. This strategic objective has been prioritised as we want to make LHCH the best place to work.
• Leading Through Collaboration - Specialised services by their very nature create centres of expertise, attract specialists, research, innovation, reputation and for staff, an increased sense of pride and purpose. Whilst we will always seek to develop specialised services at LHCH, we passionately believe in collaboration as a means of improving patient care, experience and earlier prevention and intervention.
• Improving Our Population Health - Cardiovascular disease is the biggest single condition where lives can be saved over the next ten years. It is both a national and regional priority. Within Cheshire and Merseyside, the opportunities are significant. Looking outward not inward, this strategic objective signal one of our new ways of working. The intent of this objective is to ensure patients are seen before their condition becomes more complex. We will ensure that we champion CVD prevention as a core activity of the organisation.

Our Mission

Excellent, Compassionate and Safe care for every patient, every day

Job overview

PREVIOUS APPLICANTS NEED NOT APPLY

To provide effective and compliant day to day coordination of all surgical instruments and equipment including receipt, disassembly of medical devices.

Be the main point of contact between theatre staff, theatre managers and sterile services for new instrument requests, delivery of instruments from Steris and reducing fast tracking where feasible.

Main duties of the job

Coordination of surgical instruments to and from Sterile services including recording of issues and resolving where appropriate and required.

Work closely with Medical Engineering and other areas to ensure medical equipment is available for start of theatre lists.

Be main point of contact between all theatre staff, theatre management and sterile services regarding instrument requests, monitoring deliveries and management of new and loan instruments.

Working for our organisation

As part of our long term plan, we aim to form strong clinical and organisational relationships where possible. There is clear evidence that partnerships improve patient care and enhance quality and we aim to collaborate with a range of other providers and professionals with the aimto extending access and improve quality.

We serve a catchment area of 2.8 million people, spanning Merseyside, Cheshire, North Wales and the Isle of Man, and increasingly we receive referrals from outside these areas for highly specialised services such as aortics.

Detailed job description and main responsibilities

Reporting to the Senior Operational Manager, the Instrument & Equipment Co-ordinator will provide effective and compliant day to day coordination of all surgical instruments used within specified theatre areas for the smooth and efficient running of operating lists against theatre schedules and surgeons preference cards.

Work closely with Med Eng & other areas within the trust to ensure medical equipment is present for the start of the operating list to assist with theatre productivity & utilisation. Specific equipment includes; TOE Machines & Probes, Pumps & Pacing boxes.

To undertake decontamination duties and assist in providing a specialised decontamination of medical devices service contributing to the clinical care of the patient.

To carry out the receipt, disassembly, cleaning, disinfection, reassembly, packing, sterilisation or high-level disinfection of reusable medical devices. Record all tasks in the track and trace database.

Provision of next day instrument requirements lists to SSD in a timely manner to enable the most efficient and timely reprocessing of these items, whilst reducing fast tracking where feasible.

Be the main point of contact between Theatre stores team, Theatre staff and Sterile Services Department for instruments requests, monitoring deliveries and timely management of loan instruments in accordance with national guidance and Trust policy.

Person specification

Qualification and Education

• Experience in the implementation of Manual Handling regulations, PPE, COSHH and completion of risk assessments.
• Understanding of regulatory requirements such for medical devices, MDA/ MHRA and Department of Health CJD requirements.