Senior Corporate EA - High-Pace Deals (Hybrid)

Katie Bard; Birmingham; Hybrid; GBP 40,000 - 45,000; Full time

Job summary

Katie Bard is seeking an Executive Assistant (Legal Services) for a West Midlands-based role. Hybrid work pattern: 3 days in office, 2 days WFH. Salary £40-45k. The EA will support the Head of Corporate with diary management and client liaison in a busy transactional practice.

Ideal candidates have genuine EA experience at head-of-department level, resilience for last-minute changes, and strong judgement on prioritising partner focus, with client-facing exposure and discretion.

Qualifications

• Genuine EA experience supporting at Head of Department / senior partner level in corporate or transactional practice
• Comfortable with ambiguity and last-minute change
• Judgement to triage what needs attention now vs. what can wait
• Client-facing experience and professional discretion

Responsibilities

• Run a diary built around deal timetables, signings, completions, and client calls with high fluidity
• Coordinate completion day logistics: documents, signatories and funds
• Manage flow of engagement letters, conflict checks and matter opening
• Liaise with clients, GCs and their PAs/EAs as the initial contact with tone and judgement
• Coordinate with team, associates, paralegals and trainees to keep completion checklists on track
• Build and maintain client relationships alongside the Head of Corporate: BD trips and client entertaining
• Provide expense and billing support, handle disbursements and chase invoice queries
• Coordinate travel on short notice when a deal calls a partner away
• Handle commercially sensitive information with care

Skills

Diary management

Client-facing

Discretion

Stakeholder coordination

Job description

Katie Bard is seeking an Executive Assistant (Legal Services) for a West Midlands-based role. Hybrid work pattern: 3 days in office, 2 days WFH. Salary £40-45k. The EA will support the Head of Corporate with diary management and client liaison in a busy transactional practice.

Ideal candidates have genuine EA experience at head-of-department level, resilience for last-minute changes, and strong judgement on prioritising partner focus, with client-facing exposure and discretion.