Executive Assistant (Legal Services)

Katie Bard; Birmingham; Hybrid; GBP 40,000 - 45,000; Full time

Job summary

Katie Bard is seeking an Executive Assistant (Legal Services) for a West Midlands-based role. Hybrid work pattern: 3 days in office, 2 days WFH. Salary £40-45k. The EA will support the Head of Corporate with diary management and client liaison in a busy transactional practice.

Ideal candidates have genuine EA experience at head-of-department level, resilience for last-minute changes, and strong judgement on prioritising partner focus, with client-facing exposure and discretion.

Qualifications

• Genuine EA experience supporting at Head of Department / senior partner level in corporate or transactional practice
• Comfortable with ambiguity and last-minute change
• Judgement to triage what needs attention now vs. what can wait
• Client-facing experience and professional discretion

Responsibilities

• Run a diary built around deal timetables, signings, completions, and client calls with high fluidity
• Coordinate completion day logistics: documents, signatories and funds
• Manage flow of engagement letters, conflict checks and matter opening
• Liaise with clients, GCs and their PAs/EAs as the initial contact with tone and judgement
• Coordinate with team, associates, paralegals and trainees to keep completion checklists on track
• Build and maintain client relationships alongside the Head of Corporate: BD trips and client entertaining
• Provide expense and billing support, handle disbursements and chase invoice queries
• Coordinate travel on short notice when a deal calls a partner away
• Handle commercially sensitive information with care

Skills

Diary management

Client-facing

Discretion

Stakeholder coordination

Job description

Executive Assistant (Legal Services)

West Midlands Based, Full time, Permanent, Hybrid (3 days in office, 2 days WFH), Salary £40-45k

Our client is a fast-scaling corporate business and Corporate is the engine room of this firm and a Head of Department whose diary doesn't stop moving. They need an EA who can operate at deal pace, not office pace.

This exceptionally busy role will entail:

• Running a diary built around deal timetables, signings, completions, and client calls that move (and move again) with no notice
• Coordinating completion day logistics: documents, signatories, funds, and juggling ever changing priorities
• Managing the flow of engagement letters, conflict checks, and matter opening so new instructions don't sit waiting on admin
• Liaising directly with clients, GCs, and their PAs/EAs and often you are their first point of contact, so tone and judgement matter
• Coordinating with the team, associates, paralegals, trainees to keep completion checklists on track
• Building and maintaining client relationships alongside the Head of Corporate: BD trips, client entertaining, roadshows, panel reviews
• Expense and billing support , disbursements, invoice queries chased before they become a problem
• Travel coordination that can flip at short notice when a deal calls a partner to London, or a client wants them on-site tomorrow
• Being trusted with commercially sensitive, market-moving information

Applicants MUST have:

• Genuine EA experience supporting at Head of Department / senior partner level, ideally in corporate, M&A, banking, or another transactional practice
• Comfortable with ambiguity and last-minute change
• The judgement to triage what needs the partner's attention now versus what can wait, without being told
• Client-facing experience

Katie Bard is an Equal Opportunities Employer.