Senior Buyers Admin Assistant

River Island Clothing Co., Ltd.; Acton; On-site; GBP 24,000 - 32,000; Full time

Benefits offered by this job

50% staff discount

Retail Trust discounts

Onsite gym

Onsite restaurant & cafe

Retail Trust support

Give as you earn scheme

Progression opportunities

Private pension plan

23 days holiday + buy/sell

Job summary

River Island Clothing Co., Ltd. is seeking a Senior Buyers Admin Assistant to support the Buying team in delivering range planning, supplier relations, and critical path management from our Head Office in West London.

You will assist with purchase orders, sample library maintenance, and collaboration across Ecommerce, Wholesale, and Visual Merchandising to ensure timely product availability.

Qualifications

• Entry level role; prior retail or BAA experience is desirable but not essential.
• A strong work ethic and quick learner are essential.
• No formal qualifications required.

Responsibilities

• Efficient and accurate order and invoice management.
• Manage samples, labeling, and development tracker.
• Support fit meetings with relevant paperwork.
• Coordinate labeling and ticketing to high standards.
• Monitor Critical Path dates and flag risks.
• Support weekly trading reviews with information for the Buying team.
• Produce comp shops with recommendations to positively impact performance.
• Apply sustainability practices across the supply chain.
• Collaborate with Core Merchandising, Ecommerce, Wholesale, and Visual Merchandising.

Skills

Verbal & numerical reasoning

Time management

Collaboration / teamwork

Commercial awareness

Initiative

Curiosity / learning mindset

Brand interest

Tools

CRM system

ERP system

Sample management software

Job description

Senior Buyers Admin Assistant

Department: Womenswear Non Clothing

Employment Type: Permanent - Full Time

Location: Head Office, Chelsea House

Reporting To: Emma Riley

Description

The Buying team at River Island play a key role in realising the commercial opportunities created by our unique designs across all of our channels. This is achieved though effective range planning, awareness of key commercial data and customer trends, excellent supplier relations and internal networks, and execution of the Buying Strategy to deliver sales and profit plans. The Buyers Admin Assistant supports this through the smooth running of the critical path through the whole Buying cycle, from placing purchase orders, creating and maintaining the critical path, attending fit sessions and maintaining the sample library.

Key Accountabilities

• Efficient and accurate order and invoice management, including maintenance of supplier base details and fabric orders
• Effective sample management, including labelling, working with suppliers, maintaining the development tracker and ensuring the correct samples are available to support meetings
• Supporting fit meetings with relevant paperwork and rails
• Co-ordinating labelling and ticketing to a high standard
• Monitor and review Critical Path, ensuring dates and deliveries on track and highlighting risks to the Assistant Buyer/Buyer
• Support weekly trading reviews, updating and providing information to the Buying team as needed
• A working knowledge of competitors, key market trends, customers and channels; produce comp shops with recommendations to positively impact performance
• Through a working knowledge of sustainability practises and ethical trading, ensure that work duties are managed responsibly so as not to have any detrimental impact throughout the supply chain
• Work cross functionally with Core Merchandising team for effective ways of working and internal teams (Ecommerce, Wholesale, Visual Merchandising) to provide full and correct collections for meetings

Key experience required:

• This is an entry level role so previous experience in Retail or as BAA is desirable, but not essential; a track record that demonstrates good work ethic is a must
• No specific qualifications are required for this role, just the ability to learn quickly and apply that learning

Job role competencies:

• Good verbal and numerical reasoning skills
• Intermediate MS Office skills
• Computer literate, able to learn new systems quickly
• Highly organised and pro-active, good time management skills
• Collaborative, with strong communication and interpersonal skills
• Good commercial and market awareness
• Disciplined and conscientious, results oriented
• Resilient and adaptable with the ability to multitask
• Curious, continuous learning mindset
• Takes initiative
• A keen interest in Product and the River Island brand is a must

About Us

We’re a much-loved brand with an exciting future. We understand our assignment, take ownership and deliver amazing results. Our people are a diverse bunch of bright, talented people who love working together – and are proud of the work they do. Progression here can take you in all kinds of directions, that’s why we are the ultimate place to work. Winning together is what a career at River Island is like.

This role is based at our Head Office, Chelsea House, in West London. Check us out here on a map.

What we can offer you:

• Generous 50% staff discount so you can treat yourself to the latest products, and a bargain staff shop on site!
• Reducing your everyday expenses through discounts, benefits, financial advice, wellbeing solutions and more through the Retail Trust.
• A free onsite gym, subsidised restaurant & café to fill you needs. Various social events to socialise throughout the year.
• Every family is unique, we support with all different family setups enhanced maternity, paternity, adoption & fertility treatment. We also work closely with the Retail Trust to create dedicated support for all our Islanders!
• Give as you earn scheme, a ‘Giver Island’ day each year and receive matched funding.
• Progression focus throughout Retail & Head Office. Support with upskilling skills through on the job training and qualifications.
• We contribute toward your retirement and offer a private pension plan.
• 23 days paid holiday, exclusive of Bank Holidays. With the added option to purchase additional holiday twice a year for whatever the need!

Keeping You Safe

We are committed to providing a safe and inclusive workplace where everyone is treated with dignity and respect. We expect all employees to uphold our values and contribute to a positive working environment.

Our business is made up of a diverse community, where we all belong and feel part of something bigger. We are committed to equality of opportunity and welcome applications from individuals regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion or belief. We will consider flexible working requests for all roles unless operational requirements prevent otherwise.