Senior Business Administrator

BAE Systems; Portsmouth; Hybrid; GBP 28,000 - 32,000; Full time

Job summary

A leading company in the defence sector is seeking a Senior Business Administrator to support the Safety, Health, and Environment team. This role involves managing reports, documents, and providing administrative support, ensuring efficient operations within a flexible working environment. The ideal candidate will possess strong skills in Excel and PowerPoint, alongside excellent communication abilities. Join a diverse team committed to creating a safe and sustainable workplace.

Benefits

Competitive pension scheme

Employee share plans

Flexible discounted health benefits

Private health plans

Shopping discounts

Annual incentive eligibility

Qualifications

• Ability to collate, analyse, and present information effectively.
• Experienced in managing multiple work streams and adapting to shifting priorities.

Responsibilities

• Collating and analysing information to produce reports and presentations.
• Administering documents and data for traceability.
• Managing internal management reporting.

Skills

Excel

PowerPoint

Visio

Communication

Analytical Skills

Job description

Job Description - Senior Business Administrator (00126840)

Senior Business Administrator - 00126840

Job Title: Senior Business Administrator

Location: Portsmouth Naval Base. We offer a range of hybrid and flexible working arrangements - please speak to your recruiter about the options for this particular role.

Salary: Up to £32,000 depending on skills and experience

What you’ll be doing:

• Collating and analysing information from various sources to produce reports, schedules, presentations, summaries, and letters for internal and external distribution
• Administering and maintaining documents and data for swift and accurate traceability, utilising all relevant departmental systems
• Engaging with management to report, obtaining authorisations, highlighting, and escalating issues as necessary
• Managing the coordination of all internal management reporting
• Undertaking diverse clerical and administrative tasks to support managers and their teams, ensuring the smooth running of the department
• Communicating efficiently and professionally with internal and external stakeholders
• Providing advice and support to team members to ensure the efficient and smooth running of the office, maintaining a clear understanding of document management systems and Health, Safety & Environment requirements
• Providing administrative support to SHE training within the function

Your skills and experiences:

• Skilled in Excel and PowerPoint, with Visio experience being desirable
• Ability to collate, analyse, and present information effectively in reports, schedules, presentations, and summaries
• Confident in engaging professionally with senior management and stakeholders
• Experienced in managing multiple work streams and adapting to shifting priorities
• Capable of handling sensitive information with care

As well as a competitive pension scheme, BAE Systems also offers employee share plans, an extensive range of flexible discounted health, wellbeing and lifestyle benefits, including a green car scheme, private health plans and shopping discounts - you may also be eligible for an annual incentive.

The Business Support team:

The Safety, Health, and Environment (SHE) Team at BAE Systems, Maritime & Land Defence Solutions is dedicated to creating a safe, sustainable, and compliant workplace. By reducing operational risks and environmental impact, the SHE team plays a crucial role in protecting people and ensuring long-term success.

As part of this mission, our small but dynamic Business Support Team provides essential administrative and operational support within SHE. Reporting directly to the Business Support Manager, you'll work closely with colleagues across different disciplines to help drive efficiency, innovation, and process improvements.

As the world has evolved, so has the way we work. Our working approach, will enable you to have flexibility with your working hours, depending on your role and location. This could include accruing hours as well as flexibility around start and finish times, ensuring you can balance life at work, on site and life at home.

Why BAE Systems?

This is a place where you’ll be able to make a real difference. You’ll be part of an inclusive culture that values diversity, rewards integrity, and merit, and where you’ll be empowered to fulfil your potential. We welcome candidates from all backgrounds and particularly from sections of the community who are currently underrepresented within our industry, including women, ethnic minorities, people with disabilities and LGBTQ+ individuals. We also want to make sure that our recruitment processes are as inclusive as possible. If you have a disability or health condition (for example dyslexia, autism, an anxiety disorder etc.) that may affect your performance in certain assessment types, please speak to your recruiter about potential reasonable adjustments.

Please be aware that many roles at BAE Systems are subject to both security and export control restrictions. These restrictions mean that factors such as your nationality, any nationalities you may have previously held, and your place of birth can restrict the roles you are eligible to perform within the organisation. All applicants must as a minimum achieve Baseline Personnel Security Standard. Many roles also require higher levels of National Security Vetting where applicants must typically have 5 to 10 years of continuous residency in the UK depending on the vetting level required for the role, to allow for meaningful security vetting checks.

Closing Date: 26 th May 2025

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.