Senior Billing Coordinator

Simpson Thacher & Bartlett LLP; London; Hybrid; GBP 50,000 - 90,000; Full time

Job summary

An established industry player is seeking a Billing Coordinator to enhance its billing and revenue function. This pivotal role involves managing billing processes, ensuring compliance with Solicitors Accounts Rules, and maintaining strong relationships with Partners. The ideal candidate will bring over eight years of experience in a large law firm, demonstrating proficiency in Elite 3E and MS Excel. This dynamic position offers a hybrid work environment, allowing you to balance in-office collaboration with remote flexibility. Join a firm that values diverse experiences and perspectives, fostering a collegial atmosphere where you can thrive and succeed.

Qualifications

• 8+ years in a large law firm with billing and revenue management experience.
• Strong knowledge of VAT, disbursements, and Solicitors Accounts Rules.

Responsibilities

• Manage revenue aspects for Partners and fee earners within the firm.
• Ensure timely processing of bills and compliance with regulations.
• Conduct regular reviews of Work In Progress and Accounts receivable.

Skills

Billing Management

VAT Knowledge

Solicitors Accounts Rules

MS Office Suite (Excel)

Elite 3E Proficiency

Analytical Skills

Problem Solving

Organizational Skills

Team Leadership

Mentoring and Training

Tools

Elite 3E

MS Excel

Job description

Simpson Thacher & Bartlett LLP is one of the world’s leading international law firms. The Firm was established in 1884 and has more than 1,000 lawyers. Headquartered in New York with offices in Beijing, Brussels, Hong Kong, Houston, London, Los Angeles, Palo Alto, São Paulo, Tokyo and Washington, D.C., the Firm provides coordinated legal advice and transactional capability to clients around the globe.

Description/Job Summary

To help manage the firm’s billing and revenue function in addition to assisting the firm to achieve its financial targets by providing an efficient and commercially focused service throughout the firm.

Responsibilities/Duties

• Establishing relationships in order to gain knowledge about the clients and matters of the departments quickly;
• Following up on matters that have concluded or have reached billing stage and ensuring they are responded to in a timely manner;
• Responsible for managing the revenue aspects of a specified group of Partners and fee earners within the firm;
• Conducting a regular review of Work In Progress (WIP) and Accounts receivable (AR) for your groups and arranging review meetings with Partners and the credit controller;
• Hold meetings with Partners and fee earners to discuss WIP & AR, including the credit controller in order to determine most appropriate course of action;
• Ensuring the timely processing of bills, checking VAT and numerical calculations on bills and compliance to VAT and Solicitors Accounts Rules;
• Continued maintenance of the matter comments and reporting for Partners assigned to you;
• Maintenance of transfers of time/cost and write-offs, production of credit notes where necessary;
• Regular analysis and maintenance of client/matter data; and
• Taking a lead role with special projects as needed.

Required Skills

• Minimum of eight years plus in a large law firm required including exposure to VAT and disbursements;
• Knowledge of Solicitors Accounts Rules;
• An understanding or experience of billing in a foreign currency and associated issues;
• Proficiency in MS Office Suite, particularly in Excel;
• High level of proficiency with Elite 3E required;
• Can organize, prioritize, plan and multi-task work activities, with the ability to effectively meet deadlines in a high pressure environment;
• Excellent analytical and problem solving skills;
• Flexibility to adapt to all work situations and demands as required;
• Available to work additional hours where necessary;
• Meet and discuss team requirements regularly with London management;
• Supervision of a member or members of the team;
• Mentor and train new Billing Coordinators as directed;
• Capable of organizing cover of other members work when they are absent; and
• Be able to guide and share knowledge of working practices with the team.

Details

Salary and Benefits: Competitive

Hybrid: Monday-Thursday in office, ability to WFH on Fridays

Simpson Thacher is committed to ensuring that everyone can reach their full potential, irrespective of background, identity, or circumstance. We know that we are at our best when we bring together diverse experiences and perspectives. This is why we are focused on fostering a collegial environment which maximises collaboration, empowering every individual to thrive and succeed.