Senior AV Project Manager

Pro System Services; Ruislip; Hybrid; GBP 60,000 - 80,000; Full time

Benefits offered by this job

Company pension

28 days holiday

Job summary

Pro System Services, a London-based technical event production and AV services company, seeks a proactive project delivery professional to manage live events from design through final delivery. You will lead client liaison, budgeting, and on-site coordination, ensuring profitability and high service standards.

The role requires strong AV industry experience, flexibility for evenings and weekends, and collaboration across production, warehouse and suppliers.

Qualifications

• Experience managing live AV projects across events and venues.
• Ability to oversee client liaison, procurement and delivery.
• Strong understanding of health and safety in event production.

Responsibilities

• Act as the main client liaison for operational delivery and planning.
• Manage a portfolio of clients and serve as the primary contact across projects.
• Coordinate with third-party suppliers for quotations, rates and hires.
• Oversee on-site installations with the Production Manager and technicians.
• Create health and safety documents, equipment lists and technical drawings.

Skills

Client liaison

Portfolio management

Vendor negotiation

Team collaboration

Health and safety awareness

Tools

AutoCAD

Vectorworks

Capture

SketchUp

WYSIWYG

Current RMS

Job description

*Salary:* £60,000 to £80,000+ (dependent on experience) per annum, plus overtime

*Hours:* 42.5 hours per week (plus overtime opportunities)

*Work Location:* Office / Hybrid (on-site attendance required for events, including evenings and weekends)

Applicants must hold the right to work in the UK and be currently resident in the UK.

*About the Role*

This role is all about project delivery, from supporting larger teams with the design and build of exhibits, to taking smaller events through the entire process from initial design to final delivery. Pro System Services delivers technical production for everything from conferences and exhibitions to arena concerts and luxury weddings, and this role sits at the centre of that delivery.

The ideal candidate will have strong commercial, technical and financial understanding, enabling them to manage projects directly, achieve profitability targets, and maintain commercial integrity across all assigned projects. Candidates must have previous experience working within the audio-visual industry.

*The Day to Day*

Client and Commercial

• Act as the main client liaison for operational delivery, attending pre-event meetings, conference calls and other communications to plan, execute and deliver projects


• Manage your own portfolio of clients, building long-term relationships and acting as their primary point of contact across projects


• Liaise with third-party suppliers to obtain quotations, including negotiating requirements and rates for purchases and hires


• Critically evaluate technical and creative ideas, drawing on data and input from others as well as personal experience and knowledge


• Keep up to date with the latest products and services to enhance the company's offering

On Site and Logistics

• Manage on-site installations with the support of the Production Manager or Technicians


• Monitor and coordinate logistics to ensure equipment and staff are on site when required


• Work collaboratively with the Warehouse Manager on inventory, ensuring equipment is in good working condition, and explain hire equipment to clients and staff


• Communicate between technical, production, operational and warehouse teams regarding equipment and crew requirements


• Ensure health and safety standards are maintained on the premises and at events

Technical Drawing and Documentation

• Produce health and safety documents, equipment lists, plans and cable calls for all events


• Produce detailed and accurate technical drawings and floor plans for AV and lighting productions across venues, stages and event spaces


• Create lighting plots, rigging plans and equipment layouts


• Build 3D visualisations and pre-visualisations of event spaces and lighting designs

*Requirements*

• Previous experience working within a production industry


• Extensive experience of live events, both in an operational and management capacity


• Proven experience managing your own portfolio of clients, with the ability to build and sustain long-term relationships


• A self-starter with a proactive approach and the ability to manage multiple clients, both internally and externally


• Good technical understanding of audio-visual equipment used in events, including data, rigging and power distribution


• Knowledge of rental management software, Current RMS preferred


• Strong interpersonal skills, with the ability to build rapport and work collaboratively across teams to achieve success


• Knowledge of AutoCAD, Vectorworks, Capture, SketchUp and WYSIWYG is preferable


• Due to the nature of the industry, flexibility to work irregular hours, including weekends and evenings, is required


• Company pension available


• 28 days holiday per annum

*About the Company*

Pro System Services is a London-based technical event production and AV services company, delivering sound, lighting, video, staging, rigging, and equipment hire solutions for events across the UK. From conferences, exhibitions and award ceremonies to arena concerts, live entertainment, gala dinners and luxury weddings, our experienced team supports each project with detailed planning, professional-grade equipment and dependable technical delivery. We work closely with venue teams, event organisers, agencies and production partners, aligning our service with each venue's procedures, programme and client expectations. Whether providing full technical production or a tailored equipment hire package, our priority is to deliver professionally and with minimal operational disruption, from initial planning through to de rig.