Senior AV Event Project Lead — Large-Scale & Hybrid

Prospero Integrated; Bedford; On-site; GBP 40,000 - 70,000; Full time

Job summary

Prospero Integrated, a global event production company, seeks an experienced Project Manager to lead planning and delivery of complex live events. UK-based, you will own projects from brief to completion, coordinating clients, suppliers and internal teams to ensure on-time, on-budget results.

You’ll bring a track record of delivering large-scale shows, managing budgets around £250k+, and using technical and scenic expertise to propose practical production solutions.

Qualifications

• Experience delivering large-scale live events and shows.
• Strong understanding of the technical and scenic disciplines required to bring complex events to life.
• Able to oversee and understand all aspects of a project, across disciplines.
• Experience managing budgets of £250k+.

Responsibilities

• Take ownership of projects from brief to completion, establishing and managing the critical path.
• Liaise directly with clients to understand briefs, requirements and expectations.
• Collaborate with internal departments to assess requirements and develop informed production solutions.
• Advise on delivery methodologies using technical and scenic expertise.
• Communicate proposed production costs and budget line items with justification.
• Manage day-to-day client communications and ensure all changes are communicated to relevant teams.
• Coordinate freelancers, technicians and crew, and manage their schedules.
• Deliver all production elements and manage subcontractors as required.
• Produce RAMS, permits and safety documentation for site protocols.
• Maintain financial control and reconcile budgets; ensure timely invoicing and payments.
• Lead project debriefs and share learnings across the business.
• Be proactive in solving issues to keep projects moving forward.

Skills

Large-scale events management

Budget management

Client management

Leadership

Communication

RAMS & safety

Tech/scenic discipline knowledge

Google Drive

Microsoft 365

HireHop

Travel internationally

Virtual & Hybrid events knowledge

Tools

HireHop

Google Drive

Microsoft 365

Job description

Prospero Integrated, a global event production company, seeks an experienced Project Manager to lead planning and delivery of complex live events. UK-based, you will own projects from brief to completion, coordinating clients, suppliers and internal teams to ensure on-time, on-budget results.

You’ll bring a track record of delivering large-scale shows, managing budgets around £250k+, and using technical and scenic expertise to propose practical production solutions.