Senior Analyst, Board Servicing

073 NT Guernsey Ltd; St Peter Port; On-site; GBP 60,000 - 90,000; Full time

Job summary

Northern Trust is seeking a professional to deliver corporate secretarial and statutory services for a large private equity fund and fiduciary company secretarial matters, supporting day-to-day administration of corporate and fund structures.

You will be quick to learn new systems, work with colleagues and clients, and provide a high standard of professional support across governance matters, including annual statutory projects and GDPR compliance.

Qualifications

• CGI Level 4 Certificate (or similar) desirable.
• Attention to detail essential.
• Strong interpersonal and relationship-building skills with colleagues, clients and contacts.
• Excellent written and verbal English communication.
• Ability to manage time and prioritise caseload to meet deadlines.
• Proficient with MS Office suite (Word, Excel, MS Teams) and related PDF tools.
• Understanding of end-to-end board meeting process.

Responsibilities

• Deliver professional, high-quality technical company secretarial and statutory guidance to a large private equity client.
• Arrange execution of entity documentation (board/shareholder resolutions, share transfers, etc.).
• Liaise with external directors, chairpersons, relationship managers and client service delivery managers.
• Coordinate with external regulators, registries, government bodies and advisers.
• Support or lead annual statutory projects including annual validations, AGMs and GDPR compliance.
• Prepare agendas, collate and distribute board packs, manage director availability, attend meetings, draft minutes and resolutions for routine matters.
• For listed clients, assist with listing obligations (daily buy-backs/tap issue monitoring).
• Build and maintain strong relationships with client, colleagues and other business contacts.

Skills

CGI Level 4 Certificate

Attention to detail

Interpersonal skills

English communication

Time management

MS Office

Board meeting process

Tools

Microsoft Office

Job description

About Northern Trust

As a global leader in innovative wealth management, asset servicing, asset management and banking services, Northern Trust (Nasdaq: NTRS) is proud to guide the world’s most successful individuals, families, corporations and institutions. Since 1889, we have aligned our efforts with our three guiding Principles That Endure: Service, Expertise, and Integrity. Together, they reflect the three cornerstones of business conduct which we strive to instill in our employees, whom we call partners, and to provide to our clients and the communities we serve worldwide. With more than 135 years of financial experience and over 24,000 partners, we serve the world’s most sophisticated clients using leading technology and exceptional service.

Role/ Department:

This is an exciting opportunity for the individual to progress their career in the funds industry. The role requires the delivery of professional, effective, high quality corporate secretarial and statutory services in relation to a large private equity fund and fiduciary company secretarial and general governance matters, plus providing a technical escalation for all company secretarial queries from internal parties. You will need to be quick to learn new systems and great with people, as close working relationships between our colleagues and clients are at the heart of what we do. The purpose of this position is to carry out routine day-to-day company secretarial services and administration of corporate and fund structures.

Key responsibilities of the role include:

• Responsibility for delivering a professional, effective and high quality technical company secretarial and statutory guidance to a large private equity client.
• Arranging execution of entity documentation i.e. board, shareholder resolutions, share transfers etc.
• Liaising with external directors and chairpersons, internal relationship managers and client service delivery managers.
• Liaising with external regulators, registries, government bodies and advisers, such as lawyers and auditors.
• Proactively supporting or leading annual statutory projects including annual validations, annual general meetings and GDPR.
• Assisting with all aspects of company secretarial matters including the preparation of agendas, collation and distribution of board packs, obtaining directors availability, attending meetings, drafting minutes and resolutions for routine matters, and, for listed clients, supporting listing obligations associated with client boards (including daily buy-backs/tap issue monitoring).
• Building and maintaining strong working relationships with the client, colleagues and other business contacts.

Skills/ Qualifications:

• Working towards the CGI Level 4 Certificate in International Finance & Administration (or similar - desirable).
• Good attention to detail.
• Good interpersonal skills are required to develop close working relationships with colleagues, clients and business contacts.
• Effective communication (written and verbal) with a good command of the English language.
• Ability to manage time and prioritise caseload effectively in order for deadlines to be met.
• Proficient with the Microsoft Office suite (particularly Word, Excel and MS Teams) and other related office software, such as PDF tools.
• Understanding of the end-to-end board meeting process.

Working with Us

As a Northern Trust partner, you will be part of a flexible and collaborative work culture, which has a strong history of financial strength and stability. Movement within the organization is encouraged, senior leaders are accessible, and you can take pride in working for a company committed to an inclusive workplace and assisting the communities we serve. Philanthropy is deeply rooted in Northern Trust’s history and is an essential element of our culture. Employees around the world give their time and talent to work for the greater good of their communities.

Reasonable Accommodation

Northern Trust is committed to working with and providing adjustments to individuals with health conditions and disabilities. If you need a reasonable accommodation for any part of the employment process, please email our HR Service Center at [e-mail], or alternatively you can discuss your individual requirements with the recruiter you are working with.

Terms and Conditions

Candidate Privacy Notice California Applicant Privacy Notice Pay Transparency Nondiscrimination Provision (U.S) Transparency in Coverage Disclosure – North America Northern Trust is committed to working with and providing reasonable accommodations to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the employment process, please email our HR Service Center or call 1-800-807-0302 (North America), [phone] (Asia Pacific), 1800-425-0333 (India), [phone] (Europe, Middle East and Africa) and let us know the nature of your request and your contact information.

APAC/INDIA EEO STATEMENT

It is the policy and practice of Northern Trust to provide equal employment opportunities to all employees and applicants. Northern Trust does not discriminate on the basis of race, colour, religion or belief, nationality, ethnic or national origin, sex, marital status, sexual orientation, disability or age. All employment decisions will be made in a non-discriminatory manner in accordance with our obligations under the law and codes of practice. This includes human resources’ decisions relating to recruitment, terms and conditions of employment, transfers, promotions and access to learning and development.

Canada EEO STATEMENT

Northern Trust is an Equal Opportunity Employer. Hiring and other employment decisions at Northern Trust are made without regard to race, colour, religion, sex, ancestry, national origin, ethnic origin, age, disability, citizenship, veteran status, sexual orientation, record of offences, marital status, family status, or any other characteristic protected by federal, provincial, or local law, regulation, or ordinance.

EMEA EOO STATEMENT

It is the policy and practice of Northern Trust to provide equal employment opportunities to all employees and applicants. Northern Trust does not discriminate on the basis of race, colour, religion or belief, nationality, ethnic or national origin, sex, marital status, sexual orientation, disability or age. All employment decisions will be made in a non-discriminatory manner in accordance with our obligations under the law and codes of practice. This includes human resources’ decisions relating to recruitment, terms and conditions of employment, transfers, promotions and access to learning and development.

USA EOO STATEMENT

It is the policy of The Northern Trust Company to afford equal opportunity in all phases of employment without regard to an individual's age, race, color, religion, creed, gender, national origin, citizenship status, marital status, pregnancy, sexual orientation, gender identity, gender expression, genetic tests and information, physical or mental disability, protected veteran status or any other legally protected status.

EEO Know Your Rights (U.S.)