Senior Administrator - Vaccination UK

Vaccination UK; Stowmarket; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a Senior Administrator to support NHS school-aged vaccination programs. This role involves managing schedules, ensuring compliance with protocols, and collaborating with schools to enhance vaccination uptake. The ideal candidate will possess strong organizational and communication skills, with a background in community settings being advantageous. Join a dedicated team committed to public health and make a meaningful impact in the community. This fixed-term position offers a supportive environment and a chance to contribute to vital health initiatives while enjoying competitive benefits.

Benefits

5% Employer Pension Contribution

Supermarket & High Street Discounts

Employee Assistance Programme

Employee Referral Scheme

25 Days Enhanced Annual Leave

Qualifications

• GCSE level of education with minimum grade 'C' in English and Maths.
• Excellent communication and IT skills required for the role.

Responsibilities

• Support the Programme Manager to ensure timely delivery of vaccination programs.
• Manage staff rota and arrange emergency cover for absences.

Skills

Communication Skills

Organizational Skills

IT Skills

Critical Thinking

Team Player

Ability to Work Independently

Education

GCSE or equivalent

Job description

ABOUT US:

Vaccination UK has been commissioned by NHS England since 2015 to provide school aged immunisations, including Influenza, to pupils across numerous counties across England and all boroughs of North London.

We are also commissioned by NHS England in North London to provide outbreak response in the event of a vaccine preventable disease outbreak, and we provide the infant BCG programme to newborns in North London.

Our mission is to fight disease and save lives by making prevention and treatment easy, accessible and safe.

JOB DETAILS:

Job title: Senior Administrator.

Contract: Fixed Term Contract until 1st September 2026.

Working Hours: Monday to Friday between 7:00am - 6:00pm (7.5 hour shift on average).

BENEFITS:

Pension - 5% employer contribution.

Supermarket & High Street Discounts & Employee Assistant Programme via Vivup.

Employee referral scheme.

25 days enhanced annual leave.

JOB PURPOSE:

The post holder will be responsible for supporting the Programme Manager /Team Lead to ensure that NHS school-aged vaccination programs are delivered on time and that results are achieved in line with contract specifications.

KEY RESPONSIBILITIES:

• Preparation of school calendar for school immunisation sessions and catch-up clinics.
• Manage and update the staff rota to cover all administrators and nurses at least 8 weeks in advance, following the relevant Standard Operating Procedure (SOP).
• Arrange emergency cover for staff in case of absence or sickness.
• Ensure team members are well-trained and follow protocol.
• Handle stock audit checks and maintain supplies.
• Support the recruitment and onboarding of new recruits.
• Support Programme Manager/Team Lead and undertake delegated duties.
• Collaborate with schools and Programme Manager/Team Lead to improve uptake.
• Attend and conduct quality audits in schools and gather feedback.
• Ensure staff have access to and sign Patient Group Directives (PGDs) for immunisations.
• Deputise for the Team Lead as required.
• Actively and constructively contribute to team meetings.
• Undertake other duties commensurate with the level of this position.
• Comply with Company policies & procedures.

EXPERIENCE/SKILLS:

• GCSE level of education or equivalent with a minimum of grade 'C' in both English and Maths.
• Working in a community setting (schools) and/or working with children & young people (desirable).
• Prioritise and manage own workload without supervision.
• Assertive, team player and critical thinker.
• Excellent communication skills - both verbal and written.
• Excellent IT Skills.
• Must be able to drive (desirable).
• Excellent organisational skills.

European LifeCare Group is committed to providing equal opportunities to all applicants, regardless of race, religion, sex, origin, age, disabilities, genetic information, marital status, gender identity or expression, or any other characteristic protected by law.