Senior Administrator - Real Estate

Ogier; Saint Helier; On-site; GBP 30,000 - 38,000; Full time

Job summary

Ogier Global Real Estate Services in Jersey is seeking an experienced administrator to support a varied portfolio of Real Estate clients. Working under a senior teammate, you will handle administration tasks and ensure client requests are answered within agreed timeframes.

Key duties include forming and administering Jersey vehicles (companies, JPUTs, LPs), preparing minutes and resolutions, coordinating filings, processing payments and invoices, and assisting with trainee mentoring while

Qualifications

• 3-5 years' relevant experience in the finance industry.
• Real Estate experience preferred but not essential.
• Excellent written and verbal communication skills.
• Working knowledge of MS Office; Viewpoint is advantageous.
• Understanding of statutory laws and AML requirements.
• Experience working with Jersey structures.

Responsibilities

• Formation and ongoing administration of companies, JPUTs and LPs for property portfolio oversight.
• Prepare minutes, resolutions, and ensure timely documentation and filings.
• Process payments, reconcile payment logs and approvals.
• Produce and circulate client invoices and chase debtors.
• Support team with additional administration tasks as needed.
• Mentor Trainee Administrators and provide feedback and training needs.
• Maintain data integrity and use systems to drive efficiency.
• Contribute to process improvements and client service quality.
• Ensure compliance with AML, reporting, due diligence and record-keeping.

Skills

Finance experience

Real estate experience

Communication skills

MS Office

Attention to detail

Initiative

Mentoring trainees

AML knowledge

Education

Bachelor's degree or equivalent

Tools

Viewpoint

MS Office Suite

Job description

Department: Real Estate Services - Ogier Global

Location: Jersey

Description

At Ogier, we are deeply committed to fostering an open and progressive work environment, where our people-first culture continuously supports and enhances career development. Under the supervision of a senior team member, the successful candidate will work with team members in delivering a range of administration services to a varied portfolio of Real Estate clients and related entities, managing the related workload to ensure that client requests for actions are responded to within a suitable timeframe.

Key Responsibilities

• The formation and ongoing administration of various companies, Jersey Property Unit Trusts and Limited Partnerships to facilitate the effective oversight and management of a property portfolio
• Preparation of minutes, resolutions and correspondence, coordination of the timely execution of documentation, attending to statutory filings in accordance with applicable deadlines, maintaining statutory records
• Processing of payments, reconciliation of payment logs and approvals
• Production and circulation of client invoices to ensure accurate fee collection alongside timely chasers of debtors
• Pro-actively identifying and supporting the team with additional responsibilities and administration tasks as required by your manager or clients
• Assisting with the mentorship of Trainee Administrators alongside the provision of constructive feedback, and identification of any additional training needs, to your direct manager
• Demonstrating commitment to data integrity and attention to detail in all activity, with particular focus on utilising the systems to their maximum potential to drive efficiency and excellent client service
• Supporting an 'Ogier Best Way' ethos across the team through rigorous process analysis to drive alignment and consistency
• Contributing towards the business as a whole in identifying process improvements, improvements in policies and procedures and any other service innovation changes that would improve the client experience
• Ensuring compliance with all applicable laws, regulations and internal policies and procedures, including those related to the prevention of anti-money laundering and terrorist Financing and reporting of suspicious activity or transactions, client due diligence and record keeping

Skills, Knowledge And Expertise

• 3 - 5years' relevant experience in the finance industry
• Real Estate experience preferred but not essential
• Strong academic background, preferably Bachelor's degree or equivalent. Ideally working towards or holding a professional qualification such as CGI IFA Level 4 or 5
• Excellent written and verbal communication skills
• Working knowledge of the MS Office package (Outlook, Word, Excel, Power Point). Experience in using Viewpoint would be an advantage
• Good understanding of the applicable statutory laws and other related legal and regulatory requirements, including anti-money laundering regulations
• Experience working with Jersey structures
• Responsive and client focused with strong organisational skills and attention to detail. Ability to deal with tasks independently and use own initiative
• Must be committed and driven to achieving excellence for themselves, their clients and their team