Senior Administrator PA

Thinking Search Ltd; Glasgow; On-site; GBP 27,000 - 33,000; Full time

Benefits offered by this job

Hybrid working

Training

Career development

Job summary

Thinking Search Ltd is assisting a leading international law firm in Glasgow to recruit an Executive Assistant / Legal PA for hybrid working arrangements in Glasgow. You will support Partners and fee earners with diary management, client relationships, billing, and document support in a busy professional environment.

The role requires strong organisational skills, excellent communication, and the ability to manage competing deadlines while maintaining high attention to detail and

Qualifications

• At least 18 months' secretarial or PA experience, ideally within legal or professional services.
• Experience supporting Partners, senior professionals or a busy practice group
• Strong diary management and organisational skills
• Excellent Word, Excel and PowerPoint capability
• Confident and professional communication skills
• Excellent attention to detail with the ability to prioritise competing deadlines
• Proactive, adaptable and comfortable taking ownership of tasks

Responsibilities

• Manage complex diaries, travel arrangements, meetings and key deadlines
• Prepare meeting papers, correspondence, presentations and client documentation
• Act as a key contact for clients, handling non-legal queries and supporting reporting requirements
• Support Partners with pitches, tenders, client presentations and events
• Assist with billing, WIP monitoring and more complex financial arrangements
• Coordinate matter opening, including engagement letters, conflicts and AML checks
• Produce and amend Word, Excel and PowerPoint documents
• Liaise with wider business services teams to resolve operational requirements
• Delegate appropriate tasks and provide guidance to junior administrative colleagues

Skills

Diary management

Organisational skills

Word processing

Excel

PowerPoint

Communication

Attention to detail

Proactive

Tools

Microsoft Office

Job description

Glasgow - Hybrid Working

Permanent | Up to £30,000

An excellent opportunity has arisen for an experienced Executive Assistant / Legal PA to join a leading international law firm in Glasgow. Supporting Partners and fee earners, this is a broad role covering diary management, client relationships, billing, business development and document support.

The position would suit a highly organised and proactive individual who enjoys taking ownership and delivering a high level of support within a busy professional environment.

Role

• Manage complex diaries, travel arrangements, meetings and key deadlines
• Prepare meeting papers, correspondence, presentations and client documentation
• Act as a key contact for clients, handling non-legal queries and supporting reporting requirements
• Support Partners with pitches, tenders, client presentations and events
• Assist with billing, WIP monitoring and more complex financial arrangements
• Coordinate matter opening, including engagement letters, conflicts and AML checks
• Produce and amend Word, Excel and PowerPoint documents
• Liaise with wider business services teams to resolve operational requirements
• Delegate appropriate tasks and provide guidance to junior administrative colleagues

Candidate Requirements

• At least 18 months' secretarial, PA or administrative experience, ideally within legal or professional services
• Experience supporting Partners, senior professionals or a busy practice group
• Strong diary management and organisational skills
• Excellent Word, Excel and PowerPoint capability
• Confident and professional communication skills
• Excellent attention to detail with the ability to prioritise competing deadlines
• Proactive, adaptable and comfortable taking ownership of tasks

Benefits & Perks

• This is a fantastic opportunity to join a supportive and professional environment offering hybrid working, excellent training and genuine long-term career development.

Executive Assistant | Legal PA | Legal Secretary | Personal Assistant | Partner Support | Glasgow | Professional Services