Senior Administrator at Oak Tree School

Oak Tree School; Wokingham; Hybrid; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Pension Scheme

Annual Leave

ME Day

Professional Development

Hybrid Working

Perkbox

Wellbeing and Health

Employee Assistance Programme

Mental Health First Aid Support

Recognition and Community

Employee Referral Scheme

Job summary

Oak Tree School is seeking a Senior Administrator to support the Operations Manager and deliver efficient administration for the school community.

Key duties include managing the Bromcom student database, attendance processes, event coordination, and overseeing website and social media updates to maintain a positive school image. The role also covers MCAS/Student Portal administration and line management of the admin team.

Qualifications

• Organised and responsive with the ability to coordinate competing daily requirements accurately.
• Confidential handling of information and professional communication with colleagues and external agencies.
• Strong commitment to safeguarding, equality and promoting the welfare of children and young people.

Responsibilities

• Assist the Operations Manager with day-to-day school office administration, including correspondence, emails, calls, letters and reports.
• Oversee attendance processes, prepare letters, emails and texts to parents in line with policy.
• Maintain the Bromcom student database, Census accuracy and data submissions.
• Coordinate school events and staff events in collaboration with the Operations Manager.
• Manage the school website and social media updates to present a positive image.
• Lead MCAS and Student Portal launch and administration.
• Line manage the admin team and provide reception cover when needed.
• Provide emergency first aid cover and ensure Health & Safety compliance.

Skills

Organisation

Communication

Admin management

Tools

Bromcom

PowerPoint

MIS

Job description

About this Role

Oak TreeSchool is seeking an organised and responsive Senior Administrator to work with the Operations Manager and provide efficient administration for the school community.

Key Responsibilities

• U Understand the role of the Operations Manager anddeputise as necessary.
• With the support of the Operations Manager, managethe day-to-day administration duties within the school office, includingdealing with correspondence, emails, telephone calls, letters, reports,reception cover, confidential correspondence, curriculum support, etc.
• Responsible for maintaining the Bromcom studentdatabase (including address updates, UPNs and ULNs, dealing with Censuserrors).
• Oversight of the Parents' Evening process.
• With the support of the Operations Manager,coordinate school events and assist with school staff events.
• Deal with incoming and outgoing CTF queries in atimely manner for all Year groups.
• Manage Website Updates and social media platforms,updating regularly with school events and information and ensure that we arepresenting a positive image of the school and the wider Trust at all times.
• Manage MCAS and Student Portal launch andadministration.

Attendance

• Monitor student attendanceand punctuality daily, including first day calling, ensuring accurate recordingon the school MIS.
• Produce attendance letters,emails and text communications to parents in line with the school's AttendancePolicy and in discussion with the line manager.
• Produce regular attendancereports to identify individuals and groups with poor attendance or unexplainedabsence, including formal attendance and punctuality reports.
• Assist management with thecompletion and submission of statutory and operational returns including schoolcensus requirements and workforce census returns.
• Create and review dummycensus runs prior to submission dates to support data accuracy and compliancewith DfE requirements.
• Run reports from schoolinformation systems to support operational and strategic requirements.
• Maintain accurate dailyattendance records and work with the Education Welfare Officer to identifypupils with low attendance to support improved attendance and student outcomes.
• To assist management with the completion andsubmission of complex forms and returns etc including those to outsideagencies e.g. DFE - for example free school meals for all students.
• Gather information for a weekly HT Update andcreate PowerPoint slides.
• Line Management responsibility for the admin team.
• Emergency first aid cover.

Comply fully with all relevant Health and Safety regulations,Safeguarding procedures and Risk Assessments

The Ideal Candidate

You willbe able to coordinate competing daily requirements accurately and respondeffectively to changing circumstances. You will maintain confidentialinformation appropriately, communicate professionally with colleagues andexternal agencies, and contribute to a collaborative and responsiveadministrative service.

You will build positive working relationships with schooland Trust leaders, colleagues, students, parents, carers and external partners.A strong commitment to safeguarding, equality and promoting the welfare ofchildren and young people is essential.

About Oak Tree School

Oak TreeSchool is a calm, inclusive and aspirational learning environment whererelationships come first and every young person is supported to thrive on theirown terms. Our learners, aged 5-19, benefit from a personalised curriculum thatblends academic learning with highly specialised therapeutic and developmentalsupport. As a school created in September 2023 to meet the growing need forspecialist places across the local community, we pride ourselves on offering anurturing setting where pupils feel safe, valued and ready to flourish.

ABOUT MAIDEN ERLEGH TRUST

MaidenErlegh Trust is a growing community of schools across Berkshire andOxfordshire, working together to deliver the best possible education for everychild and young person. With around 800 staff and 5000 students across nineschools, including primary, secondary, special, and alternative provision, weare proud of the diversity that shapes our expertise.

We AimHigh, Be Inclusive, and Work Together. These values drive ourfocus on high-quality education for all, through collaboration, inclusion, andcontinuous improvement.

Throughthe Maiden Erlegh Institute, colleagues access high-quality professionallearning at every stage of their career, supported by mentoring, leadershipopportunities, and our annual MET Staff Conference-a day that unites our wholeteam in sharing best practice and learning.

Joiningour Trust means being part of a community that invests in people and valuesexpertise; it is about playing a direct role in shaping the lives and outcomesof young people.

You canlearn more about working with us and hear from colleagues across our Trust

Benefitsof Working with Maiden Erlegh Trust

Staffwellbeing and professional development are central to how we work. Colleaguesbenefit from a wide range of opportunities and schemes, including:

• PensionScheme - Generous employercontributions through the Teachers' Pension Scheme or Local Government PensionScheme
• AnnualLeave - Generous entitlement,increasing with length of service
• ME Day - One additional day's leave each yearfor a significant personal event
• ProfessionalDevelopment -Extensive CPD through the Maiden Erlegh Institute, annual Trust Conference andapprenticeship opportunities
• HybridWorking - Flexible working arrangementsfor eligible roles
• Perkbox - Discounts, wellbeing resources andmonthly perk points
• Wellbeingand Health - Freeflu vaccinations and eye tests (where eligible)
• EmployeeAssistance Programme - 24/7support and discount schemes
• MentalHealth First Aid Support
• Recognitionand Community -Celebrating achievements and milestones across #TeamMET
• EmployeeReferral Scheme

MaidenErlegh Trust is an equal opportunities employer and is committed tosafeguarding and promoting the welfare of children. The successful candidatewill be subject to an enhanced DBS check and satisfactory references.