Administrator

Maiden Erlegh Trust; Winnersh; On-site; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Pensions Scheme

Annual Leave

ME Day

Professional Development

Hybrid Working

Perkbox

Wellbeing and Health

Employee Assistance Programme

Job summary

Maiden Erlegh Trust is seeking an organised and responsive Senior Administrator to work with the Operations Manager and provide efficient administration for the Oak Tree School community.

You will coordinate competing daily requirements, maintain confidential information, and build positive working relationships with school and Trust leaders, colleagues, pupils, parents, carers and external partners.

Qualifications

• Experience in school administration is preferred.
• Strong organisational and data management skills.

Responsibilities

• Understand the role of the Operations Manager and deputise as necessary.
• Manage day-to-day administration duties within the school office (correspondence, emails, calls, letters, reports, reception cover, confidential items).
• Maintain the Bromcom student database (addresses, UPNs, ULNs, Census corrections).
• Oversee Parents' Evening process.
• Coordinate school events with the Ops Manager and assist with staff events.
• Handle CTF queries for all Year groups.
• Update the website and social media with school events; present a positive image of the school and Trust.
• Manage MCAS and student portal launch and administration.
• Monitor attendance daily and record on MIS; issue attendance communications per policy.
• Produce attendance reports and formal returns including Census and workforce returns.
• Create/dummy census runs for data accuracy and DfE compliance.
• Run MIS reports to support operations and strategy.
• Maintain daily attendance records and support improved attendance with EWO.
• Line management of admin team.
• Provide emergency first aid cover.
• Comply with Health and Safety, safeguarding, and risk assessments; contribute to children’s life chances.
• Maintain confidentiality and build positive relationships with staff, pupils, parents, and external partners.
• Support safeguarding and equality commitments.
• Oak Tree School is part of Maiden Erlegh Trust; describe the growth of the group across Berkshire and Oxfordshire.

Job description

U Understand the role of the Operations Manager and deputise as necessary.

• With the support of the Operations Manager, manage the day-to-day administration duties within the school office, including dealing with correspondence, emails, telephone calls, letters, reports, reception cover, confidential correspondence, curriculum support, etc.
• Responsible for maintaining the Bromcom student database (including address updates, UPNs and ULNs, dealing with Census errors).
• Oversight of the Parents' Evening process.
• With the support of the Operations Manager, coordinate school events and assist with school staff events.
• Deal with incoming and outgoing CTF queries in a timely manner for all Year groups.
• Manage website updates and social media platforms, updating regularly with school events and information and ensure that we are presenting a positive image of the school and the wider Trust at all times.
• Manage MCAS and student portal launch and administration.

Attendance

• Monitor student attendance and punctuality daily, including first day calling, ensuring accurate recording on the school MIS.
• Produce attendance letters, emails and text communications to parents in line with the school's Attendance Policy and in discussion with the line manager.
• Produce regular attendance reports to identify individuals and groups with poor attendance or unexplained absence, including formal attendance and punctuality reports.
• Assist management with the completion and submission of statutory and operational returns including school census requirements and workforce census returns.
• Create and review dummy census runs prior to submission dates to support data accuracy and compliance with DfE requirements.
• Run reports from school information systems to support operational and strategic requirements.
• Maintain accurate daily attendance records and work with the Education Welfare Officer to identify pupils with low attendance to support improved attendance and student outcomes.
• To assist management with the completion and submission of complex forms and returns etc including those to outside agencies e.g. DFE - for example free school meals for all students.

Line Management responsibility for the admin team.

Emergency first aid cover.

Comply fully with all relevant Health and Safety regulations, Safeguarding procedures and Risk Assessments, Working for our Trust means contributing to something larger by supporting the education and life chances of children and young people every day.

Oak Tree School is seeking an organised and responsive Senior Administrator to work with the Operations Manager and provide efficient administration for the school community., You will be able to coordinate competing daily requirements accurately and respond effectively to changing circumstances.

You will maintain confidential information appropriately, communicate professionally with colleagues and external agencies, and contribute to a collaborative and responsive administrative service. You will build positive working relationships with school and Trust leaders, colleagues, students, parents, carers and external partners.

A strong commitment to safeguarding, equality and promoting the welfare of children and young people is essential.

Maiden Erlegh Trust is a growing community of schools across Berkshire and Oxfordshire, working together to deliver the best possible education for every child and young person.

With around 800 staff and 5000 students across nine schools, including primary, secondary, special, and alternative provision, we are proud of the diversity that shapes our expertise.

We Aim High, Be Inclusive, and Work Together. These values drive our focus on high-quality education for all, through collaboration, inclusion, and continuous improvement.

Through the Maiden Erlegh Institute, colleagues access high-quality professional learning at every stage of their career, supported by mentoring, leadership opportunities, and our annual MET Staff Conference-a day that unites our whole team in sharing best practice and learning.

Joining our Trust means being part of a community that invests in people and values expertise; it is about playing a direct role in shaping the lives and outcomes of young people. You can learn more about working with us and hear from colleagues across our Trust by clicking here to visit our website.

Staff wellbeing and professional development

• Pensions Scheme - Generous employer contributions through the Teachers' Pension Scheme or Local Government Pension scheme
• Annual Leave - Generous entitlement, increasing with length of service
• ME Day - One additional day's leave each year for a significant personal event
• Professional Development - Extensive CPD through the Maiden Erlegh Institute, annual Trust Conference and apprenticeship opportunities
• Hybrid Working - Flexible working arrangements for eligible roles
• Perkbox - Discounts, wellbeing resources and monthly perk points
• Wellbeing and Health - Free flu vaccinations and eye tests (where eligible)
• Employee Assistance Programme - 24/7 support and discount schemes