Senior Administrator

The Methodist Church in Britain; Seaton Delaval; Presencial; GBP 26.000 - 34.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Agenda for Change terms and conditions

TUPE continuity of service

Descripción de la vacante

A 12-month fixed-term Senior Administrator post supporting the Leadership Team of the Medicines Manufacturing Centre, a new NHS pharmaceutical production unit run by Northumbria Healthcare NHS Foundation Trust.

The role covers high-quality admin across meetings, HR administration, recruitment and onboarding, visitor and travel arrangements, with some procurement and supply chain work. Secondment is suitable and candidates must have right to work in the UK.

Formación

• Level 3 qualification in Business Administration or equivalent experience.
• Experience using Excel to create reports.
• Knowledge of booking systems such as Skedda, Teams and UBook.

Responsabilidades

• Provide operational management support to MMC managers to meet service objectives.
• Support the management team in delivering services to quality and performance targets.
• Act as key contact for HR administration, including Health Roster.
• Minute formal and informal meetings and coordinate meeting administration (agendas, papers, actions, venues, refreshments).
• Provide recruitment and onboarding support, including interview documents and induction materials.
• Order supplies and equipment and recommend efficiencies.
• Lead on projects and support others as requested.
• Support customer service, procurement and supply chain functions to maintain service continuity when needed.
• Provide reception cover, visitor induction, and visitor/travel management.
• Monitor the general telephone line and mailbox, directing enquiries to the right department.
• Develop and maintain databases and spreadsheets for quick retrieval of information.
• Assist in developing policies and procedures, and implement Trust policies and standing financial instructions.

Conocimientos

Administrative support

HR administration

Recruitment onboarding

Reception duties

Educación

Level 3 qualification in Business Administration

Herramientas

Excel

Skedda

Teams

UBook

Descripción del empleo

A 12-month fixed-term Senior Administrator post supporting the Leadership Team of the Medicines Manufacturing Centre, a new NHS pharmaceutical production unit run by Northumbria Healthcare NHS Foundation Trust. The role centres on high-quality admin support across meetings, HR administration, recruitment and onboarding, and visitor and travel arrangements, with some procurement and supply chain work. The centre is still in its final design stages, and the post suits secondment. Candidates must have the right to work in the UK.

What the job involves

• Provide operational management support to MMC managers to meet company objectives, with regular communication with staff and managers
• Support the management team in delivering services to quality and performance targets
• Act as key point of contact for HR administration, including Health Roster
• Minute formal and informal meetings and coordinate meeting administration, including agendas, papers, actions, venues and refreshments
• Provide recruitment and onboarding support, including interview documents, induction materials, and uniform and PPE requests
• Order supplies and equipment and recommend efficiencies
• Lead on projects and support others as requestedli>
• Support customer service, procurement and supply chain functions to maintain service continuity when needed
• Provide reception cover, visitor induction, and visitor and travel management
• Monitor the general telephone line and mailbox, directing enquiries to the right department
• Develop and maintain databases and spreadsheets for quick retrieval of information
• Assist in developing policies and procedures, and implement Trust policies and standing financial instructions

What's required

Qualifications

• Level 3 qualification in Business Administration plus further specialist knowledge (or working towards), or equivalent experience

Experience

• Experience using Excel to create reports
• Knowledge of or experience with booking systems such as Skedda, Teams and UBook

Skills & knowledge

• Knowledge of administrative processes and specialist terms, gained through experience or training

Checks & eligibility

• Right to work within the UK

Nice to have

• ECDL or advanced ECDL
• Experience of supervising others
• Knowledge of or experience in quality improvement tools, techniques and methods
• Experience working within an NHS or pharma environment

What's offered

• Agenda for Change terms and conditions
• Continuity of employment protected under TUPE if the service transfers to alternative ownership