Senior Administrator

University of Glasgow; Glasgow; Hybrid; GBP 34,000 - 38,000; Full time

Benefits offered by this job

Flexible working

Job summary

University of Glasgow is seeking an experienced administrator to support the Directors of Realities and Immersion Glasgow (RIG): the Centre for Research and Teaching in Immersive Realities. You will coordinate portfolios, manage budgets in Agresso, and support events, travel, procurement, and communications.

The role requires excellent organisational, analytical, and communication skills, with the ability to liaise across departments and with external partners.

Qualifications

• A1 Ability to demonstrate the competencies required to undertake the duties in a similar role or equivalent.
• SCQF level 8 / SVQ level 4 / HND or equivalent, with progression in a related role.

Responsibilities

• Provide dedicated high-quality administrative support to RIG Directors, ensuring delivery of Centre objectives.
• Oversee Centre budgets and report on them in coordination with Directors.
• Manage correspondence and email; draft letters and responses; follow up actions.
• Coordinate delivery activities and meeting schedules; support budget/resource management.
• Liaise with external partners to deliver milestones and events.
• Communicate with sponsor and stakeholder communities; report to Directors/XR Operations Board.
• Provide regular updates and briefings to Directors and Operations Board.
• Implement risk management to identify, assess and monitor risks.
• Ensure quality management aligns with stakeholder requirements and policies.
• Engage in professional development and enhance Centre communications via website/social channels.

Skills

Organisational skills

Analytical skills

Communication

Stakeholder management

Excel

PowerPoint

Word

Outlook

Leadership

Project management awareness

Education

SCQF level 8 / SVQ level 4 / HND or equivalent

Project management qualification (Desirable)

Tools

Agresso

Job description

Please note this vacancy is only open to current University of Glasgow employees only.

Job Purpose

To provide comprehensive support to the Directors (Prof. Neil McDonnell, Prof. Pauline Mackay, Prof. Julie Williamson) in the co-ordination and management of Realities and Immersion Glasgow (RIG): the Centre for Research and Teaching in Immersive Realities.

This will involve maintaining administrative oversight of RIG’s research and teaching portfolios; co-ordinating administrative activity across research projects, teaching/laboratory facilities and associated events; organising and clerking the Centre’s meetings; supporting the management of Centre and project-related budgets using Agresso; booking travel using UoG’s travel agency; undertaking procurement and tracking of equipment; monitoring use of the Centre’s research and teaching facilities and equipment; and amplifying the Centre’s communications across website and social media channels.

Main Duties and Responsibilities

1. Provide dedicated high-quality and wide-ranging administrative support to RIG Directors, ensuring the successful delivery of the Centre’s objectives in relation to RIG’S research and teaching portfolios
2. Provide administrative oversight and management of the Centre’s budget(s), monitoring and reporting on them in co-ordination with the Directors.
3. Manage all incoming centre-related correspondence and email. Draft letters and responses, and proactively follow up actions as appropriate.
4. Supporting management of the Centre and its resources; establishment of robust delivery schedules and applying discretion in co-ordinating delivery activities to meet Centre outcomes.
5. Proactively manage the interaction with external partners, including: co-ordination of plans for the delivery of required milestones and events.
6. Communication with relevant sponsor and stakeholder communities, including consultation and management of expectations; reporting to Directors/XR Operations Board, engaging stakeholders from across the University and external networks.
7. Provide Directors and Operations Board with regular Centre updates and briefings to make sure they have a clear understanding of the status and any emerging risks or issues for the Centre.
8. Deployment of a robust and responsive risk management approach to identify, assess, monitor and actively manage risks.
9. Ensure that there are appropriate quality management processes in place to ensure that deliverables of the Centre comply with stakeholder requirements, appropriate legislation, University policies and procedures, and industry best practice.
10. Engage in reasonable professional development activities as appropriate.
11. Through management of communications channels (website, social media, media enquiries), contribute to the enhancement of the University’s international profile in line with the University’s strategic plan.

Knowledge, Qualifications, Skills and Experience

Knowledge/Qualifications

Essential:

A1 Ability to demonstrate the competencies required to undertake the duties associated with this level of post having acquired the necessary knowledge and skills through personal development and progression in a similar related role(s). Or: Scottish Credit and Qualification Framework level 8 (Scottish Vocational Qualification level 4, Higher National Diploma) or equivalent, and experience of personal development in a similar role.

Desirable:

B1 Project Management qualification and thorough understanding of project management methodologies.

Skills

Essential:

C1 Excellent organisational and planning skills with the ability to use own initiative and exercise independent judgement under pressurein order tomeet deadlines.

C2 Demonstrably excellent analytical and problem-solving skills, bridging the gap between technical and non-technical.

C3 Ability to quickly embrace and learn new concepts,techniquesor methodologies, challenge the status quo effectively and develop innovative approaches.

C4 Effective communication and influencing skills, with ability to engage and positively manage relationships with those delivering and affected by change.

C5 Proven ability to liaise and cooperate with people across organisational boundaries.

C6 Effective writing and communication skills to produce clear Centre management documents and sponsor and stakeholder focused content being proficient user of Excel, Powerpoint, Word, Outlook and similar applications.

Desirable:

D1 Leadership and motivational skills in formal and informal situations.

D2 Detailed knowledge and exposure to the IT system development lifecycle.

D3 Detailed knowledge across a range of information systems.

Experience

Essential:

E1 Track record of effectively planning and managing business development and improvement opportunities, and supporting organisational change in a collaborative and high performing environment.

E2 Successful track record of coordination or management of complex projects across the full project lifecycle.

E3 Experience of working successfully in a complex organisational structure and/or in cross-disciplinary/cross-functional teams to coordinate activity across organisational boundaries.

E4 Significant experience using spreadsheets, databases or other analytical tools to systematically collect, manage, analyse and present data with a high degree of accuracy. E5Experience of planning and progressing work activities within professional guidelines or organisational policy, applying initiative and judgement and advocating for change when required.

Desirable:

F1 Experience of working in a research or higher education environment.

F2 Experience of clerking meetings or committees.

Terms and Conditions

Salary will be Grade 6, £33,951 - £37,694 per annum.

This post is full time and open ended.

Closing date: 23:45 23rd September 2026

All applicants must have the right to live and work in the UK or be eligible to obtain permission to work in the UK.

This role may be eligible for sponsorship under the Skilled Worker visa route, subject to meeting the relevant Home Office requirements, including any applicable tradeable points criteria. Further information can be found on the University of Glasgow’s UKVI Website.

As a valued member of our team, you can expect:

1 A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.

2 An excellent employment package with generous terms and conditions including 41 days of leave for full time staff, pension - pensions handbook https://www.gla.ac.uk/myglasgow/payandpensions/pensions/, benefits and discount packages.

3 A flexible approach to working.

4 A commitment to support your health and wellbeing, including a free 6-month UofG Sport membership for all new staff joining the University https://www.gla.ac.uk/myglasgow/staff/healthwellbeing/.

We believe that we can only reach our full potential through the talents of all. Equality, diversity and inclusion are at the heart of our values. Applications are particularly welcome from across our communities and in particular people from the Black, Asian and Minority Ethnic (BAME) community, and other protected characteristics who are under-represented within the University. Read more on how the University promotes and embeds all aspects of equality and diversity within our community https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/.

We endorse the principles of Athena Swan https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/athenaswan/ and hold bronze, silver and gold awards across the University.

We are investing in our organisation, and we will invest in you too. Please visit our website https://www.gla.ac.uk/explore/jobs/ for more information.