Senior Administrator

Intertek Group; Aberdeen City; Hybrid; GBP 21,000 - 27,000; Full time

Benefits offered by this job

Competitive salary/benefits

Global development opportunities

Dynamic & motivated team environment

Job summary

Intertek, Aberdeen, is seeking an organised administrator to join our team. You will provide essential administrative support, including preparing quotations, processing sales orders, and assisting with operational activities to keep daily operations running smoothly.

In this role you will coordinate PPE orders, support continuous improvement initiatives, and cover for the Operations Administrator as needed, contributing to a collaborative and efficient work environment.

Qualifications

• Excellent IT skills with good working knowledge of Microsoft Office applications.
• Excellent verbal and written communication skills.
• Highly organised with strong time management skills.
• Ability to build positive relationships with clients and colleagues.

Responsibilities

• Prepare quotations and process sales orders in a timely and accurate manner.
• Support operational activities and continuous improvement initiatives.
• Coordinate PPE orders and liaise with stakeholders for updates.
• Provide cover for the Operations Administrator and support internal meetings.

Skills

Microsoft Office

Verbal & written communication

High organisation

Interpersonal skills

Team player

Attention to detail

Flexible

Tools

iConnect

Job description

ABOUT YOU:

You are a highly organised and proactive administrator with excellent communication and interpersonal skills. Confident using Microsoft Office applications, you can effectively manage multiple priorities, work accurately under pressure, and build positive relationships with colleagues and clients. With a flexible and collaborative approach, you take pride in delivering high-quality administrative support and contributing to the success of the wider team.

Required skills and experience:

• Strong IT skills with good working knowledge of Microsoft Office applications.
• Excellent verbal and written communication skills.
• Highly organised with strong time management skills and the ability to work independently and prioritise workloads effectively.
• Strong interpersonal skills, with the ability to build positive relationships and communicate professionally with clients and colleagues at all levels.
• A collaborative team player who contributes positively to team objectives.
• High attention to detail, with the ability to work accurately and meet tight deadlines.
• Flexible and adaptable approach to working hours and business needs.

ABOUT THE OPPORTUNITY

This is an excellent opportunity to join our Aberdeen team in a varied and fast-paced role, providing essential administrative support across the business. From preparing quotations and processing sales orders to supporting operational activities and continuous improvement initiatives, you will play a key role in ensuring the smooth and efficient running of day-to-day operations while working within a supportive and collaborative environment.

Key activities:

• Prepare accurate and timely sales quotations, ensuring compliance with pricing, terms and conditions, and authorisation procedures.
• Process sales orders and prepare job packs, ensuring all required client information is obtained and recorded.
• Support the coordination and ordering of PPE, liaising with stakeholders and providing status updates as required.
• Provide cover for the Operations Administrator in their absence.
• Administer employee expense claims and company credit card processes in line with company policies and procedures.
• Set up meeting rooms and support internal meetings, training sessions, and events as required.
• Provide reception cover during breaks, holidays, and other periods of absence.
• Manage the identification, scanning, and distribution of delivery documentation to support proof of delivery requests.
• Act as an iConnect Super User, promoting best practice and supporting consistent system usage across the business.
• Support continuous improvement initiatives, special projects, and other duties as reasonably required.

WHAT WE OFFER

Join Intertek and become part of our global network of inspiring and entrepreneurial colleagues. We are a global family that values diversity and we thrive working together with precision, pace and passion. We are working to make the world Ever Better, ensuring the quality, safety and sustainability of products and services used by millions of people around the world.

• Competitive salary/benefits
• Development and career opportunities around the Globe
• Working in a highly motivated team and dynamic working environment

We are an Equal Opportunity Employer and are committed to creating an inclusive workplace. We do not discriminate against applicants, and all qualified individuals will receive consideration for employment regardless of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, colour, nationality, ethnic or national origin, religion or belief, sex, or sexual orientation.

We are committed to fair and equitable pay and are proud tobe aReal Living Wageemployer, ensuring our colleagues are compensated in line with independently assessed living standards. We are also committed to providing reasonable adjustments throughout the recruitment process and employment to support candidates and employees with disabilitiesor special needs.

Intertek operates a preferred supplier arrangement, and we do not accept unsolicited approaches from agencies.