Senior Administrative Lead (Flexible/Hybrid)

Children First; Aberdeen City; Hybrid; GBP 25,000 - 30,000; Part time

Benefits offered by this job

40 days annual leave

Pension scheme and wellbeing support

Flexible and hybrid working

Westfield Health

Blue Light Card discount

Fair Work accredited

Job summary

Children First in Aberdeen is seeking a Contract Administration Manager to provide confidential administrative leadership across the Fit Like Family Wellbeing Service and North Region senior management. You will coordinate diary management, budgeting and reporting while ensuring a child-centred approach in all tasks.

The role offers hybrid working, up to 28 hours per week, with flexible patterns and a focus on efficient service delivery and multiagency collaboration.

Qualifications

• Provide high‑quality administrative and secretarial support within a busy environment.
• Manage competing priorities, work proactively and support senior leaders.
• Coordinate complex processes and maintain accurate records and reporting.
• Develop positive relationships with colleagues, partners and stakeholders.
• Analyse information to support service planning and contract delivery.
• Demonstrate a flexible, solution‑focused approach to support services.

Responsibilities

• Provide confidential administrative leadership and operational support to senior management.
• Act as first point of contact for senior leaders across the region.
• Coordinate diary management, meetings and related arrangements.
• Prepare draft letters, assess priorities, and delegate tasks as needed.
• Maintain confidential filing systems and data recording.
• Collate data and respond to reporting and planning activities.
• Provide coverage for other Admin Support Managers when required.
• Oversee invoices, budget monitoring, petty cash and reception cover.
• Support administrative processes for site events and travel arrangements.
• Lead on coordination of hub spaces with health and safety responsibilities.

Skills

Administrative support

Secretarial support

Diary management

Meetings coordination

Data analysis

Prioritization

Tools

Microsoft Dynamics

Job description

Children First in Aberdeen is seeking a Contract Administration Manager to provide confidential administrative leadership across the Fit Like Family Wellbeing Service and North Region senior management. You will coordinate diary management, budgeting and reporting while ensuring a child-centred approach in all tasks.

The role offers hybrid working, up to 28 hours per week, with flexible patterns and a focus on efficient service delivery and multiagency collaboration.