Senior Administration Assistant

The Portsmouth Academy; Sunderland; On-site; GBP 24,000 - 30,000; Full time

Job summary

The Portsmouth Academy is seeking a highly organised Senior Administration Assistant to join our busy school office team. You will support the day-to-day running of the school and provide an outstanding service to pupils, parents, staff and visitors.

In this role you will manage communications, administration, finance and events, ensuring the school operates efficiently and professionally, with a focus on customer service and smooth operation of daily activities.

Qualifications

• Experience in busy office or school environment is preferred.
• Excellent organisational skills with ability to prioritise deadlines.
• Outstanding written and verbal communication skills.
• Strong IT skills; confident with Microsoft Office and learning new systems.
• Experience with managing websites, newsletters or social media is advantageous.

Responsibilities

• Managing school communications, including website, newsletters, social media and marketing content.
• Providing high-quality administrative support to Senior Leadership Team and Office Manager.
• Coordinating school events, open evenings, trips and whole-school communications.
• Supporting financial administration including trips, online payments and banking.
• Maintaining school systems, calendars, records and GDPR compliance.
• Acting as first point of contact for parents, visitors, staff and external agencies.

Skills

Administrative experience

Organisational skills

Communication skills

IT literacy

Tools

Microsoft Office

Website management

Social media familiarity

Job description

The Portsmouth Academy is seeking to appoint a highly organised, proactive and personable Senior Administration Assistant to join our busy school office team. This is a varied role offering the opportunity to make a real difference to the day-to-day running of the school while providing an outstanding service to pupils, parents/carers, staff and visitors.You will play a key role in supporting school communications, administration, finance and events ensuring the school operates efficiently and professionally.

Key Responsibilities:

• Managing school communications, including the website, newsletters, social media and marketing content
• Providing high-quality administrative support to the Senior Leadership Team and Executive Assistant/Office Manager
• Coordinating school events, open evenings, trips and whole-school communications
• Supporting Financial administration including school trips, online payments and banking
• Maintaining school systems, calendars, records and GDPR compliance
• Acting as first point of contact for parents, visitors, staff and external agencies helping to deliver excellent customer service

About You:

• Previous administration experience ideally within a busy office or school environment
• Excellent organisational skills with the ability to prioritise competing deadlines
• Outstanding written and verbal communication skills
• Strong IT skills, including Microsoft Office with confidence learning new systems
• Experience of managing websites, newsletters or social media would be advantageous
• A positive, flexible and professional approach with the commitment to excellent customer service

If you are an organised administrator who thrives in a fast-paced environment and enjoys being at the centre of school life, we would love to hear from you!