Senior Administration Assistant

Allscreens Nationwide Ltd; Portsmouth; On-site; GBP 22,000 - 30,000; Full time

Job summary

The Portsmouth Academy is seeking a highly organised Senior Administration Assistant to join our busy school office team. This varied role supports communications, administration, finance and events to ensure the school runs efficiently and professionally.

You will provide high-quality administrative support to the Senior Leadership Team and Office Manager, coordinate school events, manage GDPR-compliant records and act as a first point of contact for parents and visitors, delivering outstanding

Qualifications

• Previous administration experience in a busy office or school.
• Excellent organisational skills with the ability to prioritise competing deadlines.
• Outstanding written and verbal communication skills.
• Strong IT skills, including Microsoft Office.
• Experience managing websites, newsletters or social media would be advantageous.
• A positive, flexible and professional approach with commitment to excellent customer service.

Responsibilities

• Managing school communications, including the website, newsletters, social media and marketing content
• Providing high-quality administrative support to the Senior Leadership Team and Executive Assistant/Office Manager
• Coordinating school events, open evenings, trips and whole-school communications
• Supporting Financial administration including school trips, online payments and banking
• Maintaining school systems, calendars, records and GDPR compliance
• Acting as first point of contact for parents, visitors, staff and external agencies helping to deliver excellent customer service

Skills

Organisational skills

Communication skills

IT skills

MS Office

Website/social media experience

Tools

Microsoft Office

Website management

Social media management

Job description

What skills and experience we're looking for

The Portsmouth Academy is seeking to appoint a highly organised, proactive and personable Senior Administration Assistant to join our busy school office team. This is a varied role offering the opportunity to make a real difference to the day-to‑day running of the school while providing an outstanding service to pupils, parents/carers, staff and visitors.You will play a key role in supporting school communications, administration, finance and events ensuring the school operates efficiently and professionally.

Key Responsibilities:

• Managing school communications, including the website, newsletters, social media and marketing content
• Providing high-quality administrative support to the Senior Leadership Team and Executive Assistant/Office Manager
• Coordinating school events, open evenings, trips and whole-school communications
• Supporting Financial administration including school trips, online payments and banking
• Maintaining school systems, calendars, records and GDPR compliance
• Acting as first point of contact for parents, visitors, staff and external agencies helping to deliver excellent customer service

About You:

• Previous administration experience ideally within a busy office or school environment
• Excellent organisational skills with the ability to prioritise competing deadlines
• Outstanding written and verbal communication skills
• Strong IT skills, including Microsoft Office with confidence learning new systems
• Experience of managing websites, newsletters or social media would be advantageous
• A positive, flexible and professional approach with the commitment to excellent customer service

If you are an organised administrator who thrives in a fast-paced environment and enjoys being at the centre of school life, we would love to hear from you!

What the school offers its staff

The Portsmouth Academy is focused on providing an inclusive education for all children and ensuring that every child has access to the same opportunities. The Portsmouth Academy’s vision and ethos is rooted in developing aspirational and self‑reflective learners who are able to think for themselves and be valuable members of their community. We offer a broad and balanced curriculum in both KS3 and 4, placing significant importance on cultural capital alongside academic achievement.

‘Pupils are happy at school and proud to be members of its community’ – Ofsted

What our Trust will offer you:

• Career Development:We are committed to supporting your professional growth and offer a wide range of opportunities for career advancement. From staff development days and conferences to apprenticeships, we provide clear pathways for progression and promotional opportunities across our regions.
• Health and Wellbeing Support:Access our 24/7 Employee Assistance Programme, wellbeing support, Private Healthcare scheme, free flu vaccinations and eye care vouchers.
• Employee Recognition:Referral Scheme, Long Service Awards and the TSTARS Recognition Programme.
• TSAT Benefits Portal:A one‑stop shop benefits hub that gives you access to a range of exclusive benefits including cashback from supermarkets and high street retailers, dental insurance scheme, Cycle to Work Scheme and discounted Gym Membership.
• Blue Light Card:Offering exclusive discounts and savings at thousands of retailers, restaurants, and attractions.

Commitment to safeguarding

We are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. This post is subject to an enhanced DBS check.