SEN Administrator

Tradewind Recruitment LTD.; Greater London; On-site; GBP 21,000 - 26,000; Full time

Job summary

Tradewind Recruitment LTD. are supporting a Westminster secondary school in recruiting an SEN Administrator to start ASAP. This full-time role runs 37.5 hours per week, term-time plus 4 weeks (43 weeks per year).

The post focuses on pupil admissions, MIS data integrity and general administrative support across the school. You will manage minutes, handle LA and parental enquiries, maintain pupil records, and assist with attendance, payroll input, and reception duties as needed.

Qualifications

• Experience in administrative or clerical support in a school setting.
• Strong data handling and record-keeping skills.
• Proficiency with MIS systems and pupil records.
• Ability to manage diaries, payroll input and reception duties.

Responsibilities

• Maintain central admission/withdrawal register with up-to-date LA and parental contacts.
• Keep MIS data up to date and accurate.
• Manage pupil records and annual reviews.
• Prepare minutes for meetings and distribute within deadlines.
• Handle enquiries from parents and LA by phone, email, or in person.
• Provide admin support including document production, diary management, payroll input, and greetings.
• Record actions from meetings into the action tracker and assign to staff.
• Coordinate pupil off-roll dates and liaise with Local Authorities for new settings.
• Collate paperwork for annual reviews and maintain the pupil review tracker.
• General admin and reception support as needed, including DSL attendance.

Skills

Admin skills

Data entry

Communication

Attention to detail

IT literacy

Tools

MIS system

Job description

Tradewind are working with a school in Westminster who are looking for an SEN Administrator starting as soon as possible! This position is full-time (37.5 hours per week), term-time + 4 weeks (43 weeks per year).

About the school:Located in the vibrant borough of Westminster, North-West London, this inclusive and ambitious secondary school serves a diverse, multicultural community.

The school provides education for students aged 11-18, including sixth-form provision, and is committed to ensuring that every young person has the opportunity to achieve their full potential, both academically and personally.

The school benefits from its inner-city setting, welcoming students from a wide range of cultural, social and religious backgrounds. Its central London location offers a dynamic environment in which students are encouraged to develop their aspirations, broaden their experiences and prepare for future education, employment and life beyond school.

Main Responsibilities:

• Central Admission/Withdrawal Register: maintaining the spreadsheet with up-to-date LA and parental contact details on the day of receiving notification. Make this document readily available to all staff on the shared drive.
• Data Champion ensuring MIS system is kept up to date at all times
• Pupil Records: sole responsibility of keeping clerical and computerised records of pupils up to date and to the agreed format for Roehampton Gate School and Post-16 Hub, as per the Pupil Records procedure
• Minutes: Education Meeting, Teachers' Meeting, Annual Review, Placement Review, Emergency Review, EHC Conversion Review and any meetings at the discretion of the Principal and Head Teacher. Minutes to be finalised, stored and distributed within the agreed timeframe.
• Enquiries: respond to parental and LA enquiries received via telephone, email or in person on a daily basis. Share sensitive enquiries with the Deputy Head and Head Teacher.
• Assist Administrator in providing efficient and effective administrative and secretarial support to the school; including document and report production, telephone enquiries, diary management, payroll input meeting and greeting visitors and other administrative tasks as appropriate.
• Recording all actions from meetings into the action tracker, sending the actions to relevant staff.
• Putting pupil off roll dates into relevant staff diaries and once pupil is off roll ask the Local Authorities for new setting details to post pupil files and safeguarding.
• Collate all paperwork for annual reviews from staff and parents to send to the LA.
• Maintain the pupil review tracker to keep track of all annual reviews over the academic year.
• Handles external and internal enquiries, recognising the level of importance of particular enquiries or issues and applying the appropriate prioritisation. Passes issues and enquiries on for appropriate action to ensure the highest level of service.
• General Admin: Supporting on reception when required, archiving, supporting Site Lead with administration tasks
• Admin support to DSL with attendance