Security Vetting Administrator

AECOM; Basingstoke; Hybrid; GBP 32,000 - 42,000; Full time

Benefits offered by this job

Hybrid work options

Job summary

AECOM in the United Kingdom is seeking a Security Vetting Administrator to support the Security Vetting Manager and Company Security Controller across the UK. The role focuses on BPSS checks, DBS/ Disclosure Scotland, and handling CT, SC and DV clearance applications.

You will maintain vetting records, liaise with external agencies, ensure data protection, and contribute to policy development. Hybrid work options are available, with Day 1 onboarding at an AECOM office.

Qualifications

• Meticulous attention to detail and understanding of data protection principles.
• Have previous experience in a HR or Security Vetting role.
• Excellent administration and communication skills.
• High level of integrity and ability to maintain confidentiality.

Responsibilities

• Provide BPSS checks against standards like MOD JSP 440 and ORN pre-employment checks.
• Process Disclosure Barring Service and Disclosure Scotland checks.
• Handle Houses of Parliament pre-employment screening.
• Support vetting applications (CTC, SC, DV) and liaise with external agencies.
• Maintain records of vetting applications and status.

Skills

Attention to detail

Data protection

Administration

Microsoft Office

Tools

Microsoft Access

Job description

Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

The primary role of the Security Vetting Administrator is to support the Security Vetting Manager, the Company Security Controller, in the administration of Security vetting activity in the UK.

Responsibilities

• Provide support and process Baseline Personal Security Standard Checks (BPSS) to MOD JSP 440 & the Office for Nuclear Regulation standard pre-employment screening checks.
• Application for Disclosure Barring Service and Disclosure Scotland Criminal Record Checks
• The process of Houses of Parliament pre-employment screening checks
• Initiation, guidance, and support to staff completing Counter Terrorist (CTC), Security Check (SC), and Developed Vetting (DV) clearance applications.
• Liaison with external agencies and government departments to facilitate the vetting process
• Maintain accurate and up-to-date records of all vetting applications and their status
• Ensure compliance with data protection regulations in handling sensitive personal information

Clearance Administration

• Microsoft Access Clearance Database updates on receipt of clearance
• Confirmation of Clearance Letters to newly cleared staff and contractors
• Response to confirmation of clearance requests internally or from clients
• Support on Clearance Aftercare reports and security incident/breach investigations
• Administration of the national security clearance Security Awareness and Security Operating Procedure training records
• Leavers Debrief Letter process and spreadsheet updates.
• Conduct periodic audits of clearance records to ensure accuracy and completeness
• Coordinate with HR department to ensure all new hires undergo appropriate vetting procedures
• Prepare and distribute regular reports on vetting status and trends to senior management

Management / Advisory

Security Vetting Administrator will report directly to the Security Vetting Manager but will on occasions support the Company Security Controller and Security Director on request.

• Assist in developing and implementing security vetting policies and procedures
• Provide guidance to employees and managers on security vetting requirements and processes
• Contribute to the continuous improvement of the organisation's security vetting practices
• Participate in security awareness training sessions for staff members

Qualifications

Highly developed and disciplined work ethic, sense of accountability and ability to follow-through

• Meticulous attention to detail and understanding of data protection principles.
• Have previous experience in a HR or Security Vetting role.
• Excellent administration and communication skills
• High level of integrity and ability to maintain confidentiality.
• Functionality in Microsoft Office products e.g., PowerPoint, Word, Excel, Outlook

Preferred Qualifications

• Former experienced List X vetting administrator
• Successful completion of the DISA Vetting Course
• Holder of full Security Check (SC)
• Previous Site Security Controller Security Vetting Officer experience
• Disclosure Barring Services and Disclosure Scotland checks
• Experience of processing Airside Passes

Additional Information

At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

About AECOM

AECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $16.1 billion in fiscal year 2025. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM.

Freedom to Grow in a World of Opportunity

You will have the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

AECOM provides a wide array of compensation, benefits and well-being programs to meet the diverse needs of our employees and their families. We’re the world’s trusted global infrastructure firm, and we’re in this together – your growth and success are ours too.

Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm – access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

We are a Disability Confident Employer and will offer an interview to applicants who have a disability or long-term condition, who meet the minimum/essential criteria for the role. Please let us know using this email address [e-mail] if you would like to apply through the Disability Confident Interview Scheme.

All your information will be kept confidential according to EEO guidelines.

ReqID: J10162610

Business Line: Geography OH

Business Group: DCS

Strategic Business Unit: Europe & India

Career Area: Safety, Health & Environment

Work Location Model: On-Site