Section Administrator

Network Rail; Inverness; On-site; GBP 23,000 - 28,000; Full time

Benefits offered by this job

Generous annual leave

Pension schemes

Travel discounts

Rail season tickets subsidy

Volunteer or carers leave

My Benefits platform

Job summary

Network Rail in Scotland invites applications for a Full-Time Permanent Section Administrator role based in Inverness. The post holder will provide comprehensive administrative support to the Section, manage rosters and timesheets, maintain records and databases, and assist with safety-critical documentation.

Working closely with the Section Manager, you will update systems, support the Assessment in The Line process, and help maintain efficient filing and confidentiality.

Qualifications

• Experience of clerical support and office management.
• Excellent time management and organisational abilities.
• Strong IT systems knowledge and keyboard/computer literacy.
• Ability to work on own initiative with proactive problem solving.
• Excellent interpersonal and communication skills.

Responsibilities

• Administer rosters and timesheets.
• Accurately update systems, databases and records.
• Support the administration of the Assessment in The Line process.
• Set up and maintain efficient filing systems with confidentiality and safety awareness.
• Assist the Section Manager and other Section Administrators as required.

Skills

Clerical support

Office management

Time management

IT systems knowledge

Independent / self-motivated

Interpersonal skills

Communication skills

Organisational skills

Job description

Who We Are

Join Network Rail - Where People and Connections Matter

At Network Rail, we're dedicated to keeping passengers and freight moving safely and efficiently across the country. When you join us, you're not just part of a team - you're part of something that matters to millions. We believe that our people are at the heart of what we do, and every role plays a vital part in building a better, more connected railway.

We value flexibility and understand the importance of a healthy work-life balance. As a Disability Confident Leader, we'll do everything we can to accommodate any needs throughout the recruitment process.

Safe behaviour is a requirement of working for Network Rail. Applicants should be able to demonstrate their awareness of our safety vision.

We are committed to creating a diverse, inclusive workplace that reflects the communities we serve. To discover more about our ED&I commitments click here.

In Scotland, the Railway covers a large geographical area from the Borders to Thurso at the far tip of the North East of Scotland, accounting for almost 20 percent of the UK rail network. We provide rapid access along busy commuter routes to our seven cities, servicing the varied needs of our business and leisure commuter services, including cross-border services and rural services. We have up to 50 freight services operating every day and we are steadily building capacity for this to grow. Our ambition to be responsive to passengers and freight users drives us every day and we're empowered to do the right thing for those who use the rail network. We actively challenge unsafe practices and take responsibility for addressing risks, resolving issues and protecting safety and wellbeing.

If you're ready to make a real difference, we'd love to hear from you!

About The Role

Full-Time Permanent position

The role is responsible for providing comprehensive administrative support to the Section, including the management of rosters and timesheets, maintaining accurate system records, and updating databases. This includes opening and closing work orders as required and supporting the administration of the Assessment in The Line process to ensure operational and compliance requirements are met.

The post holder will also undertake a wide range of general office administration duties, maintaining efficient and well-organised filing systems with particular attention to confidentiality and safety-critical documentation. The role works closely with the Section Manager and provides flexible support to other Section Administrators as directed, contributing to the smooth and effective running of the team.

Key Accountabilities

• Administration of rosters and timesheets.
• Accurately update systems, databases and records as required including opening/closing works orders where directed.
• Support the administration of the Assessment in The Line process.
• Set up and maintain efficient filing systems for the Section(s) paying particular attention to confidentiality where necessary and also those documents deemed to be safety critical.
• Undertake general office administration duties for the Section Manager using a range of knowledge and skills to provide effective support.
• Provide support and assistance to other Section Administrator positions as directed.

We're a Disability Confident organisation and we'll try our best to adapt to suit individual needs.

We're dedicated to creating an inclusive environment and we welcome applications from everyone! Our aim is to ensure your candidate experience is as positive as possible. If you require reasonable adjustments at any point, simply let us know - we'll do our best to assist you.

Network Rail is a Disability Confident Leader and we'll try our best to adapt the process and offer a reasonable alternative to help support people with disabilities access, apply and interview for roles.

You can visit Evenbreak's Career Hive for advice on accessibility support if you're unsure of the options available. Should you require any reasonable adjustments/modifications, please contact [e-mail].

Grade: Band 6

Salary: £25,409

Closing date: Midnight on 8th October 2026 - late applications will not be accepted.

We retain the right to close the advert before the listed closing date (based on application volumes) so if you are interested in this vacancy, we encourage you to make your application as early as possible.

Here Are a Few Of The Benefits We Offer

• Generous annual leave entitlement
• Choice of pension schemes
• Discounted leisure train travel for you and your family
• 75% subsidy on Rail and Underground season tickets
• 5 days paid volunteer or carers leave
• My Benefits platform - giving national and local discounts on retailers, gym membership and more

Our aim is to ensure your candidate experience is as positive as possible. If you require reasonable adjustments at any point, simply let us know - we'll do our best to assist you.

PLEASE NOTE - all offers of employment are conditional upon satisfactory completion of pre-employment checks: Click here for more information.

Essential: Your experience and skills

• Experience of clerical support and office management
• Excellent time manager
• Knowledge of relevant IT systems
• Ability to work on own initiative
• Excellent interpersonal, communication and organisation skills

Desirable

• Knowledge of operational railway environment