Secretary / Executive Secretary

Kent PLC; Old Woking; On-site; GBP 30,000 - 42,000; Full time

Job summary

Kent Engineering is seeking a highly organised Secretary with proven Aramco project experience to support senior stakeholders and project teams in a dynamic design office environment. This office-based role offers a stable position within the engineering sector and opportunities to contribute to Aramco-related projects.

The successful candidate will manage secretarial and administrative tasks, coordinate calendars, prepare reports and presentations, and ensure document control in line with

Qualifications

• Essential Aramco project experience.
• true
• Proven track record supporting senior executives and leadership teams.
• true
• Expert-level Microsoft Word skills with strong Excel and PowerPoint capability.
• true
• Excellent English communication skills across written and verbal platforms.
• true
• Exceptional attention to detail and organisational ability.
• true
• Ability to manage multiple priorities and meet strict deadlines.
• true
• Highly professional, proactive, and responsive approach.

Responsibilities

• Deliver comprehensive secretarial and administrative support to managers and project teams.
• Prepare, format, and distribute reports, correspondence, and presentations.
• Maintain document control systems aligned with company and Aramco compliance protocols.
• Coordinate calendars, meetings, and conference arrangements.
• Organise meetings, prepare agendas, and take accurate meeting minutes.
• Handle calls, emails, and other communications professionally.
• Organise travel and accommodation.
• Support project documentation and reporting specifically for Aramco-related projects.
• Liaise with internal teams and external stakeholders professionally.
• Handle confidential information with discretion.

Skills

Aramco experience

Executive support to senior leadership

Attention to detail

Organisational ability

Multitasking

Professional, proactive and responsive

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Kent Engineering is looking for a highly organised and detail-oriented Secretary with proven Aramco project experience. This role is office-based and offers the chance to work in a dynamic design office environment, supporting senior stakeholders and project teams. It's an excellent opportunity for someone who has worked on Aramco projects and is seeking a professional and stable position within the engineering sector. Location and Working Pattern Office-based, five days per week. Client Overview Kent Engineering is a respected name in the engineering industry, delivering robust design and project solutions that meet global standards. Responsibilities

Responsibilities

• Deliver comprehensive secretarial and administrative support to managers and project teams.
• Prepare, format, and distribute reports, correspondence, and presentations.
• Maintain document control systems aligned with company and Aramco compliance protocols.
• Coordinate calendars, meetings, and conference arrangements.
• Organise meetings, prepare agendas, and take accurate meeting minutes.
• Handle calls, emails, and other communications professionally.
• Organise travel and accommodation.
• Support project documentation and reporting specifically for Aramco-related projects.
• Liaise with internal teams and external stakeholders professionally.
• Handle confidential information with discretion.

Must-have Requirements

• Previous Aramco project experience - essential and non-negotiable.
• Proven track record supporting senior executives and leadership teams.
• Expert-level Microsoft Word skills, with strong Excel and PowerPoint capability.
• Excellent English communication skills across written and verbal platforms.
• Exceptional attention to detail and organisational ability.
• Ability to manage multiple priorities and meet strict deadlines.
• Highly professional, proactive, and responsive approach.

Nice-to-have Skills

• Background supporting engineering, technical, or large project teams.
• Experience with document management systems.
• Knowledge of core administrative and office support processes.

We welcome applications from every walk of life and are committed to diversity within the industries we support, as a certified Inclusive Recruiter and Armed Forces friendly employer.