Secretary/Administration Co-ordinator

Lovewell Blake LLP; Norwich; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a professional Secretary/Administration Co-ordinator to join their dynamic Norwich office. This role is pivotal in supporting partners and ensuring smooth office operations. With a focus on personal integrity and teamwork, the successful candidate will manage diaries, handle correspondence, and foster client relationships. The firm values unique contributions and offers a supportive environment where your skills can shine. Embrace this opportunity to be part of a dedicated team that prioritizes excellence and client satisfaction.

Benefits

22 days annual leave

Annual paid volunteering day

Buy/sell holiday

Employee assistance programme

Free parking

Qualifications

• Previous experience in a secretarial or administration role is essential.
• Must possess excellent communication skills and professionalism.

Responsibilities

• Provide full secretarial and administration services to partners.
• Coordinate partners' diaries and manage client enquiries effectively.

Skills

Excellent communication skills

Strong attention to detail

Proficient in Microsoft applications

Organisational skills

Time management skills

Job description

We currently have an exciting opportunity for a professional and confident Secretary/Administration Co-ordinator to join our busy Norwich office.

Team culture is a key part of our Firm and we stand by our moto “different because you are” which acknowledges the people we employ, and our clients, generally have a unique contribution to make and we encourage them to be shared with us.This does mean personal integrity is very important to us and ensures your values complement our services and the standards we as a firm wish to exceed.

This is a fantastic opportunity to become part of, and instrumental within a core part of our business.

Normal working hours are 36.25 hours Monday to Friday, however full time or part time hours will be considered.

Duties will include, but are not limited to;

• Providing full secretarial and administration services to the partners and associated group.

• General typing (correspondence, reports and accounts, etc) and administration duties to the office staff as required.

• Reception duties on a weekly basis, additional cover will be required during holidays/sickness periods.

• Replenish and maintain Norwich office meeting rooms on a daily basis.

• Arranging internal and external meetings including any administration requirements, refreshments and meals as required.

• Distributing partners’ mail on a daily basis and providing cover to collate, sort and distribute Norwich office’s post during periods of annual leave/sickness.

• Co-ordinating the partners’ diaries and associated group schedules to achieve effective use of time.

• Collating/administering the firm’s approved contractor scheme process – including obtaining information/documents accordingly from contractors.

• Dealing efficiently and effectively with client enquiries while fostering client relationships.

• Business trip/travel planning on behalf of partner and associated group.

• Work must be undertaken to the highest possible standards and conduct themselves in accordance with the firm’s procedures.

Person specification:

• Previous experience within a secretarial/administration role

• Excellent communication skills across all levels

• High level of professionalism

• Strong attention to detail

• Good IT skills and proficient in all Microsoft applications

• Proactive and organised with excellent time management skills

Benefits

• 22 days annual leave (increasing with grade and service)
• Annual paid volunteering day
• Buy/sell holiday
• Employee assistance programme
• Free parking