Secretary

Stockport; Stockport; Hybrid; GBP 26,000 - 27,000; Full time

Benefits offered by this job

Annual leave

Cycle to work

Salary sacrifice

Salary finance

Credit union

Job summary

Stockport NHS Foundation Trust is seeking a Main area Secretary for the Women, Children and Integrated Community Services division. The role provides confidential secretarial support, diary management, and coordination of meetings and governance tasks within a busy NHS environment.

The post requires good organisational skills, ability to work independently, and experience in handling confidential information. The organisation promotes flexible working and values diversity in its workforce.

Qualifications

• Provide confidential and comprehensive secretarial support.
• Plan and manage diary and meeting arrangements.
• Handle minutes, agendas and action follow-ups.
• Provide courteous, diplomatic inquiries handling.

Responsibilities

• Provide a confidential and comprehensive secretarial service to Senior Management within Women, Children and Integrated Community Services.
• Prioritise own work and manage diary and meeting arrangements.
• Prepare agendas, supporting papers, note taking and distribution of notes.
• Order stock and monitor supplies for the division.
• Familiarity with services offered within the division.

Skills

Secretarial skills

Diary management

Communication

Confidentiality

Education

GCSE level

RSA III / NVQ3 equivalent

Tools

Microsoft Office

Job description

From the exceptional opportunities we offer, to the remarkable care we provide for our patients, we think there is something special about working here.

Main area Secretary Womens Grade Band 3 Contract Permanent Hours Full time - 37.5 hours per week (Mon-Fri) Job ref 362-ADM3SEC-10-26-A

Site Stepping Hill Hospital Town Stockport Salary £25,760 - £27,476 per annum Salary period Yearly Closing 13/11/2026 23:59

Stockport NHS Foundation Trust

There are lots of good reasons to choose to come and work at Stockport NHS Foundation Trust. A dynamic integrated Trust with integrity and vision. Exactly the same qualities you’ll see in yourself. Stockport NHS Foundation Trust aims to be the organisation of choice for patients and an employer of choice for staff. In order to continually improve all aspects of our patient experience, we rely upon having a highly skilled, motivated, diverse, productive and patient focused workforce.

Stockport Foundation Trust is one of four ‘specialist’ hospital sites in Greater Manchester. Being a ‘specialist’ hospital will enhance our general surgery, anaesthetics, critical care and emergency medicine for the benefit of people in Stockport, High Peak, Cheshire and across Greater Manchester.

Greater Manchester Continuous Service Commitment

As well as recognising previous NHS service, Stockport NHS Foundation Trust is a member of the Greater Manchester Continuous Service Commitment. If you are currently employed by Greater Manchester Local Authority, Combined Authority, GMFRS, TfGM as well as other public service organisations, Stockport NHS Foundation Trust will recognise your previous service for sickness and maternity/paternity/adoption entitlement and also for annual leave purposes (providing there has been no break in service). If you currently work for one of the above organisations and successfully apply for a post with Stockport NHS Foundation Trust, please ensure the Recruitment team are aware so that this service is reflected in your contract of employment.

Job overview

To provide a confidential and comprehensive secretarial service and to undertake a full range of administrative duties, managing a range of secretarial support to Senior Managers and Personal Assistant as required.

The post holder will demonstrate good organisational skills and have the ability to plan and undertake additional work as required. Undertake duties delegated by management, using own initiative, and working without supervision. To provide a courteous and diplomatic point for enquiries.

Main duties of the job

Provide a confidential and comprehensive secretarial service and to undertake a full range of administrative duties to support Senior Management team within the Division of Women, Children and Integrated Community Services.

Be required to prioritise own work and make judgements in relation to, for example, resolving conflicting diary appointments and/or meeting arrangements.

Responsible for the prioritisation of own work commitments on a day-to-day basis, and the planning of diary management, meetings and schedules.

To undertake all meeting preparation and support including preparation of agendas and supporting papers; note taking and action planning; distribution of notes and follow up of actions and all other housekeeping tasks associated with services governance structures.

Required to undertake the ordering of stock and supplies and monitor levels.

To be conversant with all of the services offered within the Division.

Working for our organisation

We hold a unique position in the Stockport community as the provider of healthcare and we are one of its largest employers.

We believe that the best organisations are those that reflect the communities they serve. We are therefore seeking to improve the diversity of our workforce to make it truly representative of our local population.

We actively encourage applications irrespective of race, age, disability, sex, gender reassignment, gender identity or expression, sexual orientation, religion or belief, marriage & civil partnership, or pregnancy or maternity. Recognising those communities that are underrepresented within our workforce, we would particularly welcome applications from you.

If you require support with your application please contact a member of the recruitment team, who can discuss alternative application methods.

We recognise that flexible working is important. We take requests for flexible working seriously, consider any request we receive and try to work with you, so we can explore if your request may fit with the needs of the service.

Benefits we offer to you:

• Between 27-33 days of annual leave plus bank holidays
• Salary sacrifice schemes for lease cars, home electronics and more, to make your salary go further
• Cycle to work scheme
• Salary finance – for loans, savings, budget planning and tips on managing debt
• Stockport Credit Union– for local financial advice

Detailed job description and main responsibilities

The job description gives an overview of the main tasks and responsibilities of the role, and the person specifications focuses on the qualifications, skills, experience and knowledge required. These documents are attached on the page and can be downloaded.

The person specification below is not the full person specification, but outlines the criteria against which your application form will be assessed.

Person specification

Qualifications

• Educated to GCSE level or equivalent
• Maths and English at C or above or equivalent.
• Word processing and computer literacy skills to RSAIII or NVQ Level 3.

Knowledge

• Intermediate knowledge of all Microsoft Packages (Word, Excel, Access, PowerPoint)
• Good working knowledge of email and internet
• Working experience of general office duties.
• Experience of working with routine and urgent work in an administration and secretarial capacity
• Experience of taking minutes of Meetings.
• Experience of handling issues that are confidential.
• Typing/IT skills (email, word processing & File Management)
• NHS Background or an understanding of the NHS

Experience

• Experience of working with routine and urgent work in an administration and secretarial capacity
• Experience of working as part of a successful team.
• Proven experience of prioritising work and meeting deadlines
• Experience of handling issues that are confidential.

Stockport NHS Foundation Trust is committed to promoting and championing a culture of diversity, fairness and equality for all applicants and employees. Applications are welcomed from all backgrounds and we strive to reflect the community we serve in our diverse workforce. Our "two tick" kite mark guarantees a candidate with a disability, who fulfills the essential criteria, an interview at the Trust. We can make reasonable adjustments, and offer support and advice in a variety of ways on request.

At the Trust we always adhere to the UK Visas and Immigration rules pertaining to right to work; candidates who do not hold UK or Republic of Ireland (RoI) citizenship are required to obtain a Certificate of Sponsorship (CoS) to be eligible to apply for either a Health and Care visa or Skilled Worker visa which allows them to work in the UK, unless they have eligibility to work in the UK via another route.

To avoid disappointment, candidates wishing to apply for a role at the Trust who do not hold UK or Republic of Ireland citizenship and who would require a CoS from an employer, should carry out a self-assessment process to identify the likelihood of obtaining CoS by visiting Work in the UK.

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.