Schools Operations Administrator (fixed Term)

Bath Spa University; Newton St. Loe; On-site; GBP 26,000 - 35,000; Full time

Benefits offered by this job

Generous pension scheme

Hybrid working options

On-site nursery

Staff benefits & discounts

EAP and wellbeing support

Job summary

Bath Spa University seeks a Schools Operations Administrator to support the School Operations team at Newton Park, Bath. This fixed-term, full-time position assists in delivering high-quality administrative services for designated Schools and reports to the Schools Operations Manager.

You will help develop and maintain efficient processes, manage digital databases, and provide professional support to senior staff in a busy university setting.

Qualifications

• NVQ Level 4 or equivalent education.
• Proven experience in an office environment.
• Proven experience supporting senior staff.
• Proven ability to establish and maintain systems and procedures.
• Proven experience in managing a cohesive team.
• Experience managing digital databases and online media.
• HE sector administration knowledge.

Responsibilities

• Oversee delivery of high-quality administrative and management support for designated Schools.
• Collaborate with School Operations Manager and Subject/Programme Leaders daily.
• Develop and maintain strong working relationships with academics and professional services staff.
• Ensure services are effective, efficient and compliant with University policies.

Skills

Office admin

Senior staff support

Team coordination

Database management

Relationship building

HE sector knowledge

Education

NVQ Level 4 or equivalent

Job description

Schools Operations Administrator (fixed Term)

Application Deadline: 5 November 2026

Department: School Operations

Employment Type: Fixed Term - Full Time

Location: Bath, Somerset - Newton Park

Compensation: Grade 5 - £30,180 per annum

Description

The Schools Operations Administrator is responsible for overseeing the delivery of high quality provision of professional administrative and management support for their designated Schools.

(This is a Full Time Fixed Term Contract Until January 2028)

About the Role

The postholder reports directly to the Schools Operations Manager, but works closely with Subject/Programme Leaders on a daily basis on all aspects of managing their programmes. In order to fulfill these functions, the postholder is required to establish, develop and maintain strong working relationships with academics and professional services staff.

The Schools Operations Administrator plays a pivotal role within the Schools Operations team, working alongside the Schools Operations Manager to ensure services are effective and efficient and compliant with University policies and regulations.

About You

• Educated to NVQ Level 4 or equivalent
• Proven experience in an office environment
• Proven experience of providing professional support to senior staff
• Proven experience of establishing and maintaining effective systems and procedures
• Proven experience of managing a cohesive and effective team
• Experience of managing digital databases and online media
• A working knowledge of administration within the HE sector

For a full list of criteria please see the attached job description.

Additional Information

Salary Grade 5 - £30,180 per annum

This is a Full Time Fixed Term Contract until January 2028 covering Maternity Leave

Special conditions:

• Please note that, from time to time, some evening and weekend working may be required for this role. The arrangement of working hours will be agreed in advance with the line manager.
• Inter-site working may be required from time to time.
• The above list is not exclusive or exhaustive and the post holder will be required to undertake such duties as may reasonably be expected within the scope and grading of the post. It may be the department’s practice to periodically review job descriptions and to update them to ensure that they accurately reflect the job required to be performed.

Due to the nature of this post regretfully we cannot accept applications that do not have the Right to Work/Live in the UK therefore your application will be rejected.

Staff Benefits

We offer a wide range of great benefits at BSU, including

• Generous pension scheme (Local Government Pension Scheme/Teacher's Pension Scheme). This is a defined benefit pension scheme which pays members a secure income for life, post-retirement
• Enhanced paid leave - 41 - 46 days depending on the role (Full Time) - more details here: https://apphub.bathspa.ac.uk/StaffBenefits
• Family friendly policies including hybrid working, flexible work environment, on-site nursery, and a sector-leading enhanced maternity scheme
• Employee Assistance Programme which offers access to on-demand GP appointments, wellbeing support and advice, and access to counselling
• Transport schemes including Electric Vehicle Scheme and Cycle to Work
• Wide range of discounts and financial benefits, accessed through and easy-to-use app

For further details about all our staff benefits, have a look at our rewards page: https://www.bathspa.ac.uk/work-at-bath-spa/rewards-and-benefits/