School Receptionist & Administrator

Essex Local Nature Partnership; Braintree; On-site; GBP 10,000 - 12,000; Part time

Job summary

A school in Braintree is seeking a part-time School Receptionist & Administrator to ensure smooth operations while welcoming visitors and managing inquiries. The role requires excellent organisational skills, IT proficiency, and a strong understanding of school procedures, promising an engaging work environment.

Qualifications

• Experience of working in an office environment.
• Good computer skills including Excel and Word.
• General understanding of the operation of a school.

Responsibilities

• Be the first point of contact for enquiries and take messages.
• Ensure compliance with school security arrangements.
• Provide hospitality for visitors to the school.

Skills

Communication

Organisational skills

IT Skills

Confidentiality

Job description

Job Ref No. ECC2181-23S Position Type: Administration Pay Range: Scale 3 Point 5-6

Position Start Date: 01/09/2025 Contract Type: Part-time Contract Term: Permanent

Application Close: 27/06/2025 Midday Date of Interviews: 1st or 2nd July Shortlisting Starts: 30/06/2025

Hours: 22.5 hours per week (Monday to Friday 12pm - 4.30pm)

Term time only 38 weeks per year

Are you a people person who thrives in a busy environment? Do you enjoy keeping things organised while being the friendly face that everyone relies on? If so, we'd love to hear from you!

We are looking for a School Receptionist & Administrator to join our fantastic team. In this role, you'll be at the heart of our school, ensuring everything runs smoothly while making sure every visitor, pupil, and staff member feels welcome and supported.

Your day-to-day will be a mix of meeting and greeting visitors, answering phones and responding to emails. You will be the first port of call for pupil welfare, parents and staff for day to day enquires.

To succeed in this role, you'll need to be organised, good IT skills (word and excel), and able to juggle multiple tasks while keeping a smile on your face. Experience in a school or similar environment is great, but what really matters is your positive attitude and willingness to learn.

Our school is committed to safeguarding and promoting the welfare of children and young people, so all roles are subject to appropriate checks.

Interviews will be held as applicants apply, the school may close the advert early, should the right person apply.

The role will also include the role of Midday Assistant cover, in the event of staff shortages.

Main Role:

· To be the first point of contact for both telephone and face to face enquiries and take messages where appropriate.

· To ensure school security arrangements are always complied with, including the issue of visitor's badges and signing of the visitors' book.

· To accept and sign for deliveries as appropriate.

· To provide hospitality for visitors to the school.

· Calls to parents/carers at the request of teachers.

· Trouble shooting problems/issues for parents.

· First Aider to care for pupils as required, to liaise with parents regarding pupils sickness/injury.

· To provide Midday Assistant cover in the event of staff shortages

· To undertake typing and word processing as required.

· To undertake filing, photocopying and reprographic work as required.

· To be responsible for the sorting and distributing of incoming post and the sending of outgoing post,

· To provide general clerical support as required.

· To assist in the ordering of stock for the school

· To offer admin support to teachers for various things

· Accessing information on the SIMS system for telephone numbers and contact details.

Successful Candidate's should have;

· Experience of working in an office environment

· Good computer skills including excel and word

· General understanding of the operation of a school

· Ability to work within a busy environment and under pressure

· Understand procedures and legislation relating to confidentiality

Quilters Federated Governing Board is committed to:

· safeguarding and promoting the welfare and safety, and the spiritual, moral, social and cultural development, of children and young people;

promoting equality of opportunity and community cohesion where the diversity of different backgrounds and circumstances is appreciated and positively valued;
promoting the fundamental British values of democracy, the rule of law, individual liberty and mutual respect and tolerance for those with different faiths and beliefs and expects all staff, volunteers and other workers to share this commitment. It is recognised that this can only be achieved through sound procedures, good inter-agency co-operation and the recruitment and retention of competent, motivated employees who are suited to, and fulfilled in the roles they undertake.
The post is subject to a satisfactory disqualification declaration, DBS clearance, Social Media Checks, references and medical checks.

All appointments are subject to safer recruitment requirements to ensure the safeguarding of children and young people. All positions will involve appropriate checks and clearances.

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