School Premises & Compliance Coordinator

Marchant Recruitment; Guildford; On-site; GBP 21,000 - 30,000; Full time

Job summary

Marchant Recruitment is seeking a methodical Premises and Compliance Assistant to join a well-established school in Guildford, Surrey. You will support the Site Manager with routine inspections, maintain maintenance records and assist with contractor documentation to ensure buildings remain safe and operational.

The role suits someone with facilities administration or health and safety support experience, who understands safeguarding and confidentiality in an educational setting and can follow

Qualifications

• Experience in school premises, facilities administration or maintenance coordination.
• Experience in school or public-sector environment is advantageous.
• Strong administrative and record-keeping skills.
• Good IT skills including spreadsheets, email and document management.
• Understanding of general health and safety procedures.
• Ability to manage schedules, deadlines and outstanding actions.
• Excellent attention to detail and a methodical approach.
• Good communication with contractors and school staff.
• Understanding of confidentiality and safeguarding in education.

Responsibilities

• Maintain premises maintenance records and inspection schedules.
• Record identified site issues and monitor outstanding actions.
• Organise documentation relating to contractor visits, servicing and repairs.
• Support routine checks of communal areas, access routes and general site conditions.
• Maintain records of maintenance requests and completed work.
• Liaise with the Site Manager regarding outstanding repairs and inspection deadlines.
• Assist with scheduling routine maintenance visits and contractor appointments.
• Ensure relevant documents are stored securely and retrievable when required.
• Help monitor safety equipment and report concerns to authorised staff.
• Assist with site risk assessments and other premises documentation.
• Check contractor sign-in records and ensure site procedures are followed.
• Help prepare reports and summaries for school leadership.
• Maintain accurate records of supplies, equipment and maintenance expenditure.
• Report hazards or concerns promptly and follow safeguarding procedures.

Skills

Facilities administration

Maintenance coordination

Health and safety support

Record-keeping

Attention to detail

Communication skills

Tools

MS Excel

Email

Document management systems

Job description

Marchant Recruitment is seeking a methodical Premises and Compliance Assistant to join a well-established school in Guildford, Surrey. You will support the Site Manager with routine inspections, maintain maintenance records and assist with contractor documentation to ensure buildings remain safe and operational.

The role suits someone with facilities administration or health and safety support experience, who understands safeguarding and confidentiality in an educational setting and can follow