School Organisation & Provision Officer

Derby City Council; East Midlands; Hybrid; GBP 31,000 - 34,000; Full time

Job summary

Derby City Council is seeking a motivated School Organisation & Provision Officer to support the admissions service for children and families across the city. You will work within the School Admissions Team to deliver our statutory duties.

Responsibilities include coordinating in-year applications, assisting families with mid-year placements and maintaining accurate records while collaborating with internal teams and external partners.

Qualifications

• Strong administrative and ICT skills with attention to detail when handling sensitive pupil data.
• Confident in communicating with parents, carers and professionals in writing, by phone and in person.
• Well organised and able to prioritise work to meet statutory deadlines.
• Team player who contributes to service improvements.

Responsibilities

• Coordinate the In Year School application scheme for schools and academies.
• Support families applying for mid-year school places.
• Identify and track pupils without a school place.
• Provide administrative support to School Organisation and Provision teams.
• Maintain accurate records and support data returns.
• Liaise with parents, schools, academies and internal teams like Inclusion and Attendance, SEND and Social Care.

Skills

Administrative skills

ICT skills

Attention to detail

Communication with parents

Job description

The job requirements are detailed below. Where applicable the skills, qualifications and memberships required for this job have also been included.

Job details

Job title School Organisation & Provision Officer Job reference 000012550 Date posted 08/10/2026 Application closing date 22/10/2026 Working Pattern Full time Salary £31,015 to £33,673 a year Contractual hours 37 Basis Full time Job category/type Administration, Customer Services, Education / Learning Attachments Blank Job description

Salary: £31,015 to £33,673 a year

Location: Council House and Hybrid

Hours: 37 hours per week

Contract Type: Temporary / Fixed Term until 31st December 2031

Closing Date: 22nd October 2026

The Opportunity

Derby City Council is looking for a motivated School Organisation and Provision Officer to play a key role in helping our organisation deliver a first class admissions service for children and families across the city.

Working within the School Admissions Team, you will support the delivery of our statutory duties.

What you’ll be doing

• Coordination of the In Year School application scheme for schools and academies
• Supporting families wishing to apply for a mid-year school place
• Helping to identify and track pupils without a school place
• Providing administrative support to various Teams across School Organisation and Provision
• Maintaining accurate records and supporting data returns
• Liaising closely with parents, schools, academies and internal teams such as the Inclusion and Attendance Team, SEND and Social Care

About you

• Have strong administrative and ICT skills, with attention to detail in handling sensitive pupil data
• Be confident communicating with parents, carers and professionals in writing, by phone and in person
• Be well organised, able to prioritise work to meet statutory deadlines
• Enjoy working as part of a team and contributing to service improvements

Who We Are

At Derby City Council, we're proud to deliver over 250 essential services that support our residents, communities and businesses. Guided by our vision to create an Inclusive, Green, Growing and Vibrant City, we put people at the heart of everything we do.

Our values shape how we work every day. We believe in Great People, One Team, we're Bold in embracing change, Strong in delivering for our communities, and We Care about making a positive difference.

Join us and you'll be part of an ambitious, collaborative organisation where you can develop your career while helping to shape Derby's future.

Why join Derby City Council?

At Derby City Council, you'll have the opportunity to make a real difference while building a rewarding career in an organisation that values, supports and invests in its people. Alongside the opportunity to help shape the future of Derby, you'll benefit from a comprehensive range of employee benefits, including:

Financial Benefits

• Local Government Pension Scheme (LGPS) – a secure, defined benefit pension with life cover
• Team Derby Rewards – discounts across a wide range of retail, leisure and lifestyle brands
• Tusker Car Benefit Scheme – a salary sacrifice scheme for leasing a brand-new, fully maintained and insured vehicle

Work-Life Balance

• Generous annual leave, starting at 27 days and rising to 32 days after five years' service (plus bank holidays, depending on your contract)
• The option to purchase additional annual leave
• Flexible and hybrid working arrangements for many roles
• Flexible retirement options, where eligible
• Support for colleagues with caring responsibilities

Learning and Development

• Learning and development opportunities, with regular career conversations to support your growth
• Leadership and management development programmes, mentoring and professional qualifications
• Modern workspaces designed to support collaboration, productivity and wellbeing

Health and Wellbeing

• Employee Assistance Programme, wellbeing support and a year-round wellbeing calendar
• Free annual flu vaccinations
• Cycle2Work Scheme and free cycle training

Community and Inclusion

• Up to 15 hours of volunteering leave each year
• Recognition through initiatives including the Here for Derby Awards and Long Service Awards
• The opportunity to join one of our Employee Networks, including LGBTQ+, Disabled Employees and Carers, Black, Asian and Minority Ethnic Employees, and Neurodiversity

At Derby City Council, we believe our people are our greatest strength. Whatever stage you're at in your career, you'll be joining an inclusive organisation where you'll be supported to develop, feel valued and make a meaningful difference to the communities we serve.

Some benefits are dependent on your role, contract or length of service.

Equality, Diversity and Inclusion

At Derby City Council, we're committed to creating an inclusive workplace where everyone feels valued and can thrive. We welcome applications from people of all backgrounds and believe our workforce should reflect the diverse communities we serve.

As a Disability Confident Leader, disabled applicants who meet the essential criteria for the role can choose to apply through our Guaranteed Interview Scheme.

We are also proud to hold the Ministry of Defence Employer Recognition Scheme Silver Award, recognising our commitment to supporting serving personnel, veterans and their families. Members of the Armed Forces community, veterans and their close family members who meet the essential criteria are also eligible for our Guaranteed Interview Scheme.

If you need any reasonable adjustments at any stage of the recruitment process, including during your application, interview or onboarding, we'll work with you to provide the support you need.

If you have any questions about this vacancy or need assistance with your application, please contact the Recruitment Team on 01332 640844 (Relay UK: 18001 01332 640844) or email [e-mail].

Important Information

Links to the full Job Description and Person Specification are available below.

Before submitting your application, please read our guidance on completing the application form and ensure your supporting statement clearly demonstrates how you meet the essential criteria in the Person Specification.

All employees will normally be appointed to the minimum of the grade for the role.

Where a DBS requirement is indicated at the top of this advert, the successful candidate will be subject to the appropriate Disclosure and Barring Service (DBS) check as part of our safer recruitment process.

Where a Market Rate Supplement is indicated at the top of this advert, it is paid in addition to the basic salary and is subject to regular review. The supplement may be reduced or withdrawn and will reduce in line with incremental progression and pay awards.

The Council has a legal obligation to consider suitable redeployment opportunities for employees at risk of redundancy. Consequently, this vacancy may be withdrawn before the advertised closing date if it is filled through the Council's redeployment process.