School Operations Officer

The University of Western Australia; Crawley; On-site; GBP 41,000 - 46,000; Part time

Job summary

A prestigious university in Crawley is seeking a part-time administrative support professional. This role entails providing extensive administrative assistance, coordinating events, and collaborating across various departments. Ideal candidates will demonstrate high-level communication skills, proficiency in Microsoft Office, and experience in higher education administration. Join a dynamic team contributing to academic excellence, with a competitive salary and ongoing appointment opportunity.

Qualifications

• Extensive experience in providing high-level administrative support, ideally in a Higher Education setting.
• Strong written and verbal communication skills with attention to detail.
• Exceptional organisational abilities and proven capacity to manage competing priorities and meet deadlines.

Responsibilities

• Provide broad administrative support across school operations.
• Coordinate meetings and events, prepare agendas and minutes.
• Collaborate across teams and respond to enquiries.

Skills

High-level administrative support

Strong written and verbal communication

Organisational abilities

Proficient in Microsoft Office Suite

Experience with SONIA and SharePoint

Tools

Microsoft Office Suite (Teams, Excel)

SharePoint

Job description

The University of Western Australia – Crawley WA

• Join College Services, delivering high-quality support and service to the School of Human Sciences.
• Deliver efficient team and school activities, through the School Operations team, enabling staff and students to focus on excellence.
• Part-time (0.6 FTE) appointment on an ongoing basis.
• Base salary range: $83,212 – $92,231 p.a. (Pro Rata) plus 17% superannuation.

About the area

College Services provides academic administration and technical support services to the University’s schools, including Heads of School, academic staff and research students. The team is committed to providing effective and efficient services in support of the Schools’ and University’s strategic objectives, with a focus on continuous improvement and best practice. The School Operations team provides academic support services and general administrative support to the University’s Schools.

About the opportunity

• Provide broad administrative support across school operations, including tasks such student professional placement support, student and staff onboarding, graduate research coordination, prizes and scholarships, event management, curriculum maintenance and website updates.
• Coordinate meetings and events, prepare agendas and minutes, maintain records, and support specialized programs, committees and projects.
• Collaborate across teams, respond to enquiries, liaise with other departments, and assist with policy and procedure advice as needed.

About you

• Working knowledge of SONIA and SharePoint is highly desirable.
• Extensive experience in providing high-level administrative support, ideally in a Higher Education setting.
• Strong written and verbal communication skills with attention to detail.
• Exceptional organisational abilities and proven capacity to manage competing priorities and meet deadlines.
• Proficient in a wide range of digital tools, including Microsoft Office Suite (Teams, SharePoint, Excel), with advanced skills in word processing, data entry, spreadsheets, and database management.

For position-specific enquiries, please contact Bianca Paolini at **************@uwa.edu.au. For all other enquiries relating to application submission, system access or issues, please contact ******@uwa.edu.au

How to apply

Please apply online via the Apply Now button. Your application should include a current resume and a written submission of no more than two pages that demonstrates how you meet the Selection Criteria outlined in the Position Description, as well as the ‘About You’ section detailed in this advertisement.

Closing date

11:55 PM AWST on Wednesday, 31 December 2025

This position is only open to applicants with relevant rights to work in Australia.

Please note: Unsolicited applications from recruitment agencies will not be accepted outside of formal channels.

About the University

The University of Western Australia (UWA) is ranked among the top 100 universities in the world and a member of the prestigious Australian Group of Eight research intensive universities. With a strong research track record, vibrant campus and working environments, there is no better time to join Western Australia’s top university.

Learn more about us.

Our commitment to inclusion and diversity

UWA is committed to a diverse workforce and an equitable and inclusive workplace. We are committed to fostering a safe environment for all, including Aboriginal and Torres Strait Islander people, women, those from culturally and linguistically diverse backgrounds, the LGBTIQA+ community, and people living with disability.

If you require any reasonable adjustments, we encourage you to advise us at the time of application. Alternatively, you can contact us for assistance during the recruitment process.

If you have queries relating to your application, please contact the individual named in the advertisement. Alternatively, please contact the Talent team at ******@uwa.edu.au with details of your query. To enable a quick response, please include the 6-digit job reference number.

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