School Operations Manager

Whitehall Park School; Greater London; On-site; GBP 32,000 - 40,000; Full time

Benefits offered by this job

Holiday entitlement

Job summary

Whitehall Park School in London is seeking a capable School Operations Manager to lead daily non-teaching operations, ensuring compliance, safety and efficient service delivery.

You will manage the school office, payroll submissions, budget monitoring, facilities and MIS systems, and oversee external suppliers while integrating BPET’s 3-Year Plan and Learn, Enjoy, Succeed ethos into operations.

Qualifications

• Proven experience managing school or multi-site operations in education/public sector
• Experience leading a school office team
• Contract management, compliance, and working with external service providers
• Strong knowledge of health & safety, estates and facilities management
• Proactive problem-solver who improves systems and processes
• Excellent interpersonal and communication skills with senior leaders, school staff and external partners
• Aligned with BPET mission to deliver high-quality education and support every child to thrive

Responsibilities

• Oversee the smooth running of all non-teaching operations at Whitehall Park School, ensuring compliance with Trust policies and statutory requirements
• Manage and lead a school office
• Submit expenses and payroll to BPET’s payroll team
• Support school budget monitoring
• Lead on facilities and estates management, ensuring planned preventative maintenance and health & safety standards are met
• Lead on MIS database for all staff and pupil information
• Act as the key point of contact for contractors and service providers
• Support data protection, safeguarding, and business continuity procedures
• Maintain records of statutory checks, training logs, risk assessments, and audits
• Collaborate with senior leadership and BPET central team to share best practices
• Contribute to Trust-wide projects including capital works and digital infrastructure
• Manage the school Single Central Register

Skills

Operations management

Contract management

Health & safety

Estates & facilities management

Budget monitoring

MIS database

Team leadership

Stakeholder collaboration

Data protection

Continuous improvement

Tools

MIS database

Job description

• Full-Time Equivalent (FTE) Salary: £35,491 - £43,696 per annum

• Actual Pro-Rata Salary: £32,399 - £39,889 per annum (depending on experience)

• Working Pattern: 36 hours per week, 41 weeks per year (Term time + INSETs + 2 weeks during closures).

• Holiday Entitlement: Pro-rata allowance (25 days + bank holidays) is built directly into the salary and spread across 12 equal monthly payments. Leave cannot be taken during term time.

Whitehall Park School, part of the Bellevue Place Education Trust (BPET), is seeking a highly capable and organised School Operations Manager to join our forward-thinking team. This role offers an exciting opportunity for someone who is passionate about delivering operational excellence in a school setting.

You will lead on the day-to-day management and continuous improvement of all school operational functions across the school, including compliance, health and safety, ICT systems, MIS database, facilities and estates, and contract management (including staff contracts). As part of BPET’s operations team, you will also contribute to wider Trust initiatives, helping to deliver a 3-Year Strategic Plan and embedding our “Learn, Enjoy, Succeed” vision into all operational practices.

Key Responsibilities:

• Oversee the smooth running of all non-teaching operations at Whitehall Park School, ensuring compliance with Trust policies and statutory requirements
• Manage a lead a school office
• Submit expenses and payroll to BPET’s payroll team
• Support school budget monitoring
• Lead on facilities and estates management, ensuring planned preventative maintenance and health & safety standards are met across the site
• Lead on MIS database for all staff and pupil information
• Act as the key point of contact for contractors and service providers, including cleaning, catering, waste, and ICT support services
• Support the implementation of data protection, safeguarding, and business continuity procedures
• Maintain accurate records of statutory checks, training logs, risk assessments, and support audits and inspections
• Collaborate with the Executive Headteacher, the Head of School, the School Leadership team, the Site Manager and the wider BPET central team along with Operation Managers from other BPET schools to share good practice and ensure high operational standards
• Contribute to Trust-wide projects, including capital works, digital infrastructure, and continuous improvement planning
• Manage the school Single Central Register

We are looking for someone who:

• Has proven experience managing school or multi-site operations in an education or public sector setting
• Has proven experience working in and/or leading a school office team
• Is confident in contract management, compliance processes, and working with external service providers
• Has strong knowledge of health & safety, estates, and facilities management
• Is a proactive problem-solver who thrives on improving systems and processes
• Has excellent interpersonal and communication skills, with the ability to work collaboratively with senior leaders, school staff, and external partners
• Is aligned with the BPET mission to deliver high-quality education and support every child to thrive

In Return, We Offer:

• A dynamic and supportive leadership team
• The opportunity to be part of a growing and successful Trust
• A varied role with meaningful impact across multiple areas of school life
• Access to Trust-level CPD and development opportunities
• 25 - 30 days’ holiday per year, depending on length of service, plus bank holidays

Whitehall Park School and BPET are committed to safeguarding and promoting the welfare of children and young people. The successful applicant will be subject to an enhanced DBS check and satisfactory references.