School Office Manager – PA to a Senior Deputy Head

Highgate School; London; On-site; GBP 40,000 - 60,000; Full time

Job summary

A prestigious educational institution located in London is seeking a School Office Manager to provide crucial administrative support to the Senior Deputy Head. The ideal candidate will lead a team of office administrators, innovate processes for efficiency, and ensure the office operates smoothly. Strong leadership and organizational skills are essential. This full-time position offers a competitive salary in a supportive environment focused on professional development.

Qualifications

• Experience in line management and leadership in an administrative context.
• Strong communication skills with a focus on maintaining confidentiality.
• Proficiency in managing office systems and processes.

Responsibilities

• Manage daily operations of the Senior School Office Administrators.
• Provide efficient PA support to the Senior Deputy Head.
• Develop team members through appraisals and training.

Skills

Leadership

Communication

Organizational Skills

Job description

School Office Manager – PA to a Senior Deputy Head

Join to apply for the School Office Manager – PA to a Senior Deputy Head role at Highgate School

School Office Manager – PA to a Senior Deputy Head

Join to apply for the School Office Manager – PA to a Senior Deputy Head role at Highgate School

Get AI-powered advice on this job and more exclusive features.

• Provide day to day line management and leadership for the Senior School Office Administrators ensuring smooth daily operations
• Manage the professional development of all team members; hold appraisals, identify opportunities for development and ensure that the necessary skill and competency levels are in place, developed or acquired
• Liaise with HR regarding any people management processes and concerns
• Have an overview of the school office systems and daily tasks and assist administrators as required during times of heavy workload or absence
• Innovate administrative processes to ensure maximum efficiency
• Conduct regular team meetings to discuss continuous improvement of working practices and any on-going issues
• Assist in recruitment, onboarding, and training of administrative staff while ensuring compliance with school policies and regulations
• Maintain strict confidentiality regarding pupil and staff records, ensuring compliance with data protection policies
• Ensure the office environment is well-organised, welcoming, safe, and conducive to productivity
  
  

Main Responsibilities

Line Management and Leadership

• Provide day to day line management and leadership for the Senior School Office Administrators ensuring smooth daily operations
• Manage the professional development of all team members; hold appraisals, identify opportunities for development and ensure that the necessary skill and competency levels are in place, developed or acquired
• Liaise with HR regarding any people management processes and concerns
• Have an overview of the school office systems and daily tasks and assist administrators as required during times of heavy workload or absence
• Innovate administrative processes to ensure maximum efficiency
• Conduct regular team meetings to discuss continuous improvement of working practices and any on-going issues
• Assist in recruitment, onboarding, and training of administrative staff while ensuring compliance with school policies and regulations
• Maintain strict confidentiality regarding pupil and staff records, ensuring compliance with data protection policies
• Ensure the office environment is well-organised, welcoming, safe, and conducive to productivity
  
  

PA to Senior Deputy Head

• Provide proactive and efficient PA support to the Senior Deputy Head daily
• Manage calendar and arrange regular and ad-hoc meetings including venue booking, catering, production of Agendas and Minutes as required
• Safely store, or dispose of, documentation
• Produce correspondence
• Collate information and items to be included for insertion on the Parent Portal or Venn
• Assist with documentation for policy review
• Assist with any recruitment activities as required
• Assist with / provide information and documentation for various ad-hoc projects
• Carrying out any other projects or research as required
  
  

HSPA

• Assisting HSPA Reps responsible for ad-hoc events by publicising events/send out mailings to parents/carers (second hand uniform sales/year group social evenings/events
• Updating information for HSPA projects
  
  

General

• Take telephone calls and messages, dealing with general enquiries, re-directing and prioritising as necessary
• Update pupil/parent records on SIMs
• Assist sick pupils and refer to the School Nurse when necessary
• Maintain stationery supplies and orders
• Assist with general office mailings
• Provide cover for the members of the School Office team during sickness, holidays and other absence
• Carry out any such other duties within the post holder’s capabilities as may be reasonably requested from time to time
  
  

These duties and responsibilities are intended as a guide. They are not exhaustive: the PA to the Senior Deputy Head will be expected to undertake any reasonable task or responsibility as required by the Senior Deputy Head or the Bursar.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Primary and Secondary Education

Referrals increase your chances of interviewing at Highgate School by 2x

Get notified about new Senior Personal Assistant jobs in London, England, United Kingdom.

London Area, United Kingdom £80,000.00-£100,000.00 18 hours ago

London, England, United Kingdom 1 week ago

London, England, United Kingdom 4 months ago

London, England, United Kingdom 3 days ago

London, England, United Kingdom 3 days ago

London, England, United Kingdom 2 weeks ago

London, England, United Kingdom 2 months ago

City Of London, England, United Kingdom 3 weeks ago

London, England, United Kingdom £40,000.00-£50,000.00 13 hours ago

Office Manager - Major New Launch Hedge Fund - £100-150k total comp – WFH flexibility

London, England, United Kingdom 4 days ago

London, England, United Kingdom 21 hours ago

London, England, United Kingdom 1 week ago

Part Time Office Manager-Starling Red London Battersea Power Station

London, England, United Kingdom 1 week ago

London, England, United Kingdom 3 days ago

London, England, United Kingdom 3 weeks ago

London Area, United Kingdom $85,000.00-$125,000.00 1 week ago

London, England, United Kingdom 3 weeks ago

London, England, United Kingdom 1 week ago

City Of London, England, United Kingdom 2 weeks ago

Executive Assistant, Amazon Selection & Catalog Systems

London, England, United Kingdom 8 hours ago

Greater London, England, United Kingdom 1 day ago

London, England, United Kingdom 1 month ago

London, England, United Kingdom 1 week ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.