School Office Administrator: Front Desk & Data

The Education Specialists; Liverpool City Region; On-site; GBP 18,000 - 22,000; Full time

Benefits offered by this job

Competitive daily rate (£100 - £120)

PAYE paid weekly

Long-term stability

Access to CPD opportunities

Dedicated consultant support

Job summary

The Education Specialists are seeking an organised and professional School Administrator to join the busy school office in Liverpool, supporting day-to-day operations. The role involves front-of-house duties, data management, and effective communication across the school.

There are full-time, long-term or part-time ad-hoc positions within an established admin team in a fast-paced environment. Experience in a school setting or strong transferable admin skills is preferred.

Qualifications

• Previous experience in a school office or administrative role - essential
• Experience using systems such as SIMS, Arbor or Bromcom - essential
• Strong organisational and communication skills
• Ability to manage multiple tasks and priorities
• Professional and approachable manner
• Strong attention to detail
• Commitment to safeguarding and confidentiality
• Enhanced DBS on the update service or willingness to apply

Responsibilities

• Front-of-House & Communications: Act as the first point of contact for parents, visitors, and pupils via phone, email, and reception desk.
• Pupil Attendance & Records: Track daily attendance, log absences, conduct first-day absence calls, and update Management Information Systems (e.g., SIMS or Arbor).
• General Administration: Handle word processing, filing, photocopying, mail sorting, and minute-taking at meetings.
• Finance & Resources: Process invoices, monitor stock and office supplies, manage petty cash, and assist with trip or event payments.
• Compliance & Data: Assist with statutory returns, school censuses, and maintain strict data protection (GDPR) and safeguarding standards.
• Job Purpose: Provide efficient administrative, clerical, and reception support to ensure the smooth day-to-day operation of the school.

Skills

Organisational skills

Communication skills

Multitasking

Professionalism

Attention to detail

Safeguarding awareness

Tools

SIMS

Arbor

Bromcom

Job description

The Education Specialists are seeking an organised and professional School Administrator to join the busy school office in Liverpool, supporting day-to-day operations. The role involves front-of-house duties, data management, and effective communication across the school.

There are full-time, long-term or part-time ad-hoc positions within an established admin team in a fast-paced environment. Experience in a school setting or strong transferable admin skills is preferred.