School Office & Admin Lead

Northern Saints Church of England Academy; Sunderland; On-site; GBP 21,000 - 26,000; Full time

Job summary

Northern Saints Church of England Academy is seeking a School Office Administrator to oversee the administrative and financial functions of the school, supporting senior leaders and ensuring smooth daily operations. The role includes managing attendance, admissions procedures, MIS updates, website and social media maintenance, and acting as a first point of contact for visitors and parents.

You will work with staff, pupils and external partners, upholding safeguarding and confidentiality at all

Qualifications

• Willing to undertake training to enable the post holder to keep abreast of new office and administrative systems and to enable them to continue to develop personally and professionally.
• Reflect upon and seek to improve personal practice.

Responsibilities

• Manage the administrative and/or finance function within the school, including staff and systems.
• Track debts and ensure payments are made in a timely manner following policy and good practice.
• Prepare and complete documents and returns in relation to admissions and registration procedures and transfers to other schools.
• Ensure attendance, registers and child details are correct and accurate.
• Follow up pupil absences through telephone and inboxes and record and update MIS systems.
• Provide support on administrative tasks for senior leadership staff, academy council and others.
• Provide assistance to the Headteacher when required.
• Support the Headteacher and Business Manager in the area of health and safety.
• Ensure all asset management is up to date.
• Liaise with other staff, pupils, parents/carers and external agencies.
• Develop and maintain record and information on digital systems.
• Produce, and respond to, correspondence.
• Contribute to marketing and promotion of the school.
• Be the first point of contact for visitors and parents - answering queries, resolving problems and making decisions where appropriate or proactively seek out the appropriate person to obtain information and support for parents, ensuring queries are resolved in an appropriate time scale.
• To co-ordinate an annual visit from a school photographer and provide best value to parents for this service in consultation with them.
• Maintain the school website under the direction of the school business manager and Headteacher.
• To maintain social media platforms under the direction of the school business Manager and Headteacher.
• To attend any training courses relevant to the post, ensuring continuing, personal and professional development.
• Ability to present oneself as a role model to pupils in speech, dress, behaviour and attitude.

Job description

Northern Saints Church of England Academy is seeking a School Office Administrator to oversee the administrative and financial functions of the school, supporting senior leaders and ensuring smooth daily operations. The role includes managing attendance, admissions procedures, MIS updates, website and social media maintenance, and acting as a first point of contact for visitors and parents.

You will work with staff, pupils and external partners, upholding safeguarding and confidentiality at all