School Administrator Role - Attendance Assistant

Outwood; Barnsley; Hybrid; GBP 23,000 - 24,000; Full time

Job summary

Outwood Academy Carlton is seeking an Attendance Assistant to manage daily attendance registers and MIS data, ensuring accuracy and timely updates. The role will involve informing parents about absences, processing leave requests, and supporting attendance initiatives across the academy.

Working under the Education Welfare Officer, you will contribute to reducing persistent absence, oversee site duties like Late Gate, and help design engaging attendance displays while maintaining safeguarding

Responsibilities

• Maintain daily attendance registers and MIS data accurately.
• Manage daily automated contact procedures to inform parents of absences.
• Log incoming calls and process leave requests.
• Support site duties including Late Gate and attendance displays.
• Collaborate with Education Welfare Officer, Learning Managers and SLT to track punctuality.

Job description

Role: Attendance Assistant

Academy: Outwood Academy Carlton

Start Date: 01.11.2026

Salary (Actual Salary): £22,680 - £23,040

Working Pattern: 37hours a week, Term time Only, Plus 5 days

About the Role:

Outwood Grange Academies Trust is seeking a dedicated and proactive Attendance Assistant to join our team in delivering our "Students First" vision. In this vital post, you will take day-to-day responsibility for the academy’s registration systems, maintaining meticulous records, and executing whole-school attendance strategies designed to boost overall attendance and reduce persistent absence. Working directly under the supervision of the Education Welfare Officer, you will serve as a core contributor to our student support and administrative operations.

Key Responsibilities & Expectations:

As an Attendance Assistant, your routine will center on ensuring that all daily registers and attendance data—including off-site activities and visits—are accurately maintained within the academy’s Management Information System. You will oversee daily automated contact procedures to inform parents and carers of absent or late students, log incoming calls, and process leave requests. Crucially, your daily interaction with families requires a balanced approach, offering genuine support while providing appropriate challenge to promote consistent attendance.

In addition to system management, you will play an active role around the academy site. This includes carrying out "Late Gate" duties, registering late arrivals or early departures, and designing engaging attendance displays across the school. You will work in close partnership with the Education Welfare Officer, Learning Managers, and the Senior Leadership Team, supplying crucial data to track punctuality and highlight attendance concerns early. Beyond your primary duties, you will handle general administrative tasks, support Inclusion cover when required, act as a Fire Marshall, and maintain strict compliance with child safeguarding and data protection policies at all times.

Welcome from the Principal:

I'm thrilled to introduce you to Outwood Academy Carlton, serving the communities of Royston and Carlton. Our core purpose is to repeatedly grow well-informed, 'good' human beings armed with the character, skill, and qualifications to be successful. This aligns seamlessly with the Trust’s vision of ‘students first, raising standards and transforming lives.’

I am immensely proud of our students, who possess a strong moral code and behave exceptionally well. They actively contribute to the community and understand the importance of fundamental British values.

We deliver a holistic education through our 5 pillars of learning and explicitly teach behaviors using positive discipline, ensuring all students know how to be safe, responsible, respectful, and extraordinary. Our staff's unwavering dedication is pivotal to this success.

We are seeking prospective colleagues who share our passion for developing well-rounded individuals and align with our core purpose. I look forward to welcoming you into our academy.

If you have any questions or would like to visit the school, please contact Emily Smith HR Assistant