School Administrator – Independent Secondary School – Cheltenham

Marchant Recruitment; Cheltenham; On-site; GBP 22,000 - 28,000; Full time

Job summary

Independent Secondary School in Cheltenham seeks a proactive School Administrator to support a busy office. The role covers correspondence, record keeping, pupil information and general enquiries, with emphasis on accuracy and confidentiality.

You will respond to calls and emails, maintain records, prepare documents and assist with meetings and events, admissions data and communications to families. A team player with independence is ideal.

Qualifications

• Applicants should have previous experience in administration, reception or office support.
• Strong organisational skills, attention to detail and clear written and verbal communication are essential.
• Confidence using Microsoft Office and electronic record systems is desirable.
• The successful candidate should be approachable, dependable and capable of working independently while contributing positively to a busy team.
• Experience within an educational environment would be advantageous, although candidates with transferable administrative skills will also be considered.

Responsibilities

• Provide broad range of administrative support to the school's office, assisting with correspondence, record keeping, pupil information and general enquiries.
• Respond to telephone calls and emails; maintain accurate electronic and paper records; prepare documents and support meetings and events.
• Assist with pupil admissions information, attendance records and distribution of communications to parents and carers.
• Communicate with teaching staff, senior leaders and external contacts; manage competing priorities and ensure confidentiality.
• Update school databases, prepare letters and reports, assist with stationery orders and provide reception cover when required.

Skills

Administrative experience

Organisational skills

Microsoft Office

Communication

Reception experience

Job description

School Administrator – Independent Secondary School – Cheltenham, Gloucestershire

Location: Cheltenham, Gloucestershire Start Date: As soon as possible Contract Type: Full-time, Permanent Salary: Competitive, dependent on experience

School Information

An established independent secondary school in Cheltenham is looking to appoint a professional and organised School Administrator to support its busy administrative office. The school provides a structured and welcoming environment for pupils and staff and is seeking someone who can help maintain efficient administrative systems while delivering a high standard of service to parents, visitors and colleagues.

The successful applicant will become an important member of the support team, helping ensure that daily school operations run smoothly.

The Role

The School Administrator will provide a broad range of administrative support to the school's office, assisting with correspondence, record keeping, pupil information and general enquiries.

Daily responsibilities will include responding to telephone calls and emails, maintaining accurate electronic and paper records, preparing documents and supporting the organisation of meetings and school events. The postholder will also assist with pupil admissions information, attendance records and the distribution of communications to parents and carers.

The role will require regular communication with teaching staff, senior leaders and external contacts. The successful candidate will need to manage competing priorities effectively, respond to requests promptly and ensure that confidential information is handled appropriately.

Additional responsibilities may include updating school databases, preparing letters and reports, assisting with stationery and resource orders, and providing general reception cover when required. The School Administrator will help ensure that administrative processes remain consistent and that important deadlines are met.

Requirements

Applicants should have previous experience in administration, reception or office support. Strong organisational skills, attention to detail and clear written and verbal communication are essential.

Confidence using Microsoft Office and electronic record systems is desirable. The successful candidate should be approachable, dependable and capable of working independently while contributing positively to a busy team.

Experience within an educational environment would be advantageous, although candidates with transferable administrative skills will also be considered.

What the School Offers

The school offers a professional working environment, supportive colleagues and the opportunity to develop administrative experience within an established independent setting. The role provides variety and regular interaction with pupils, families and staff.