School Administrator: Front Desk Lead & Records Expert

Randstad Education; Harrogate; On-site; GBP 22,000 - 28,000; Full time

Benefits offered by this job

Refer a Friend scheme

Love2shop voucher

Job summary

Randstad Education is seeking a School Administrator for a leading secondary school in Harrogate to join the central office on a full-time, immediate basis. You will support senior leaders, teaching staff, pupils and parents, handling front-line inquiries, pupil records, and events to ensure smooth daily operations.

The role requires prior educational administrative experience, a valid Enhanced DBS (Update Service preferred), two years of references, and full-time UK work entitlement.

Qualifications

• Prior administrative experience within an educational or office setting.
• Enhanced DBS clearance registered on the Update Service (or willingness to apply).
• Provision of professional references covering two years of employment or placements.
• Valid legal entitlement to work full-time in the UK.

Responsibilities

• Oversee daily front-of-house reception duties, welcoming visitors, parents, contractors, and inspectors in a professional manner.
• Maintain and update pupil records, attendance logs, and personal data using school database management systems.
• Manage incoming and outgoing communications, including school emails, phone inquiries, letters, and text notifications.
• Provide comprehensive administrative support to the Headteacher and Senior Leadership Team, including diary management and meeting minutes.
• Coordinate internal and external school events, such as open evenings, parent-teacher conferences, and educational visits.
• Process incoming school purchase orders, log invoices, and assist the finance team with basic budgetary documentation.
• Manage school admissions paperwork, student transfer records, and mid-year intake documentation efficiently.
• Monitor pupil attendance, trace unexplained absences, and prepare routine attendance reports for pastoral staff.
• Administer first aid and medical logistics for students when necessary, maintaining precise incident logs and medication records.
• Manage central office supplies and inventory, ensuring stationary, print resources, and office equipment are well-stocked and maintained.

Skills

Attention to detail

Problem solving

Customer service

Time management

Discretion & confidentiality

Adaptability

Job description

Randstad Education is seeking a School Administrator for a leading secondary school in Harrogate to join the central office on a full-time, immediate basis. You will support senior leaders, teaching staff, pupils and parents, handling front-line inquiries, pupil records, and events to ensure smooth daily operations.

The role requires prior educational administrative experience, a valid Enhanced DBS (Update Service preferred), two years of references, and full-time UK work entitlement.