School Administrator

Ealing Council (London Borough of Ealing); Wembley; On-site; GBP 31,000 - 33,000; Full time

Benefits offered by this job

Paediatric first aid training

Safeguarding training

Job summary

Vicars Green Primary School is seeking an Administrative Officer to join our busy school office. The role is flexible: full-time or part-time, with a permanent contract and a pro rata Grade 4 salary of £31,431 to £32,796 for term-time work.

You will provide clerical and organisational support to the school, manage the reception and front-office duties, assist the Headteacher and leadership team, oversee attendance procedures and medical administration, respond to emails and calls, and help with

Qualifications

• Experience in clerical, administrative and organisational support.
• Experience with attendance procedures and medical administration.
• Ability to respond to emails, telephone inquiries and visitor requests professionally.
• Ability to promote safeguarding and welfare of children.

Responsibilities

• Provide general clerical, administrative and organisational support to the school.
• Play a key role in the operation of the school reception and front office.
• Provide efficient administrative support to the Headteacher and senior leadership team.
• Oversee attendance procedures and medical administration.
• Respond to emails, telephone enquiries and visitor requests professionally and efficiently.
• Produce the weekly school newsletter and maintain website updates.
• Coordinate school photographs, visitor events and other school activities.
• Undertake stock control and general office administration duties.
• Promote and safeguarding the welfare of children and young people.
• Supervise children throughout the school day, including during break times and trips, and provide first aid.

Skills

General administration

Reception/front desk

Communication (written and verbal)

First aid awareness

Job description

Full Time/Part Time Start - As soon as possible Permanent Contract

Salary - Grade 4 £31,431 - £32,796 Pro Rata Term Time Only

We are seeking to recruit a dedicated and enthusiastic individual to join our team as an Administrative Officer. The role is flexible, and can be full time or part time dependant on the candidate.

Main Duties and Responsibilities:

• Provide general clerical, administrative and organisational support to the school.


• Play a key role in the operation of the school reception and front office, ensuring the smooth day-to-day running of the school.


• Provide efficient administrative support to the Headteacher and senior leadership team.


• Oversee attendance procedures and medical administration.


• Respond to emails, telephone enquiries and visitor requests professionally and efficiently.


• Produce the weekly school newsletter and maintain website updates.


• Coordinate school photographs, visitor events and other school activities.


• Undertake stock control and general office administration duties.


• Promote and safeguard the welfare of children and young people in accordance with school policies.


• Supervise children throughout the school day, including during break times and trips, and provide first aid

We will offer you:

• A supportive and friendly learning environment.


• The opportunity to play a key role in the daily life of our school.


• Appropriate training, including paediatric first aid and safeguarding.

If you would like to work in an Outstanding school (Ofsted Inspection May 2024), please get in touch. An application pack can be downloaded from our school website www.vicarsgreenprimaryschool.co.uk or requested by emailing [e-mail]

Vicar’s Green Primary is an outstanding and oversubscribed 2 form entry school. Our building and grounds are well resourced and modern and we also have a fully equipped staff gym on site. Our 1930’s building has been beautifully renovated and includes two assembly halls, and wonderful play spaces for the children and staff. The school is dedicated to the development of the whole child and therefore offers a broad and balanced curriculum tailored to the needs of the community. Multiple Awards from various external agencies validate the quality of our enrichment activities. We have a clear vision for the school that is shared by our Governors and the children’s families. For more information visit the schools website and check out the virtual tour www.vicarsgreenprimaryschool.co.uk

The school is surrounded by great transport links, the A40, A406 (North Circular), bus routes and both the Piccadilly and Central Line stations are within easy walking distance. The local area is a free parking zone and there is parking available on the school site.

The school reserves the right to verify information available on social media platforms and the internet on shortlisted candidates. The recruitment panel may take this information into consideration during the recruitment process.

Closing date: application form to be submitted to the school by noon on Friday 30 October 2026

Interviews: Week beginning Monday 2 November 2026