School Administrator

Civic Recruitment Limited; Scarborough; On-site; GBP 18,000 - 24,000; Full time

Job summary

Civic Recruitment Limited is seeking a school administrator in Scarborough to provide essential clerical and reception support for a busy school office.

You will handle enquiries, support finance tasks, and maintain records while assisting both teaching and non-teaching staff. DBS and safeguarding awareness may apply; a bi-weekly payment schedule is noted.

Qualifications

• Previous clerical or administrative experience.
• Knowledge of general office administration and office systems.
• Experience using Microsoft Office.
• Good organisational, communication and interpersonal skills.
• Strong numeracy and literacy skills.
• Ability to prioritise workload and meet deadlines.
• Good judgement and problem-solving skills.
• Ability to work independently and as part of a team.
• Attention to detail and ability to handle confidential information.

Responsibilities

• Provide administrative, clerical and secretarial support to the school.
• Handle telephone and face-to-face enquiries as the first point of contact.
• Assist with reports, meeting minutes and diary management.
• Support teaching and non-teaching staff with administrative queries.
• Obtain contractor quotes and check insurance documentation.
• Arrange school lettings and organise supply teacher cover when required.
• Support payroll, wages and salary administration.
• Assist with budget monitoring, school accounts and financial records.
• Handle cash, process payments and invoices, and reconcile bank statements.
• Monitor office stock, order supplies and check deliveries.
• Maintain accurate pupil and staff records, both electronically and manually.
• Communicate with parents, pupils, governors, visitors and contractors.
• Administer basic first aid and record accidents when required.
• Maintain confidentiality and follow data protection and safeguarding procedures.

Skills

Office administration

Organisational skills

Communication

Numeracy

Literacy

Problem-solving

Teamwork

Attention to detail

Tools

Microsoft Office

Job description

Contract | Civic Recruitment Limited | United Kingdom

Job Information

City Scarborough

Province North Yorkshire

Postal Code YO11

Job Description

1 Month Contract with a Local Authority

Job Purpose

To provide administrative support to the school, Headteacher and senior staff. The role involves managing the busy school office, handling reception and clerical duties, supporting basic finance tasks and maintaining accurate school records.

Key Duties/Accountabilities

• Provide administrative, clerical and secretarial support to the school.
• Handle telephone and face-to-face enquiries as the first point of contact.
• Assist with reports, meeting minutes and diary management.
• Support teaching and non-teaching staff with administrative queries.
• Obtain contractor quotes and check insurance documentation.
• Arrange school lettings and organise supply teacher cover when required.
• Support payroll, wages and salary administration.
• Assist with budget monitoring, school accounts and financial records.
• Handle cash, process payments and invoices, and reconcile bank statements.
• Monitor office stock, order supplies and check deliveries.
• Maintain accurate pupil and staff records, both electronically and manually.
• Communicate with parents, pupils, governors, visitors and contractors.
• Administer basic first aid and record accidents when required.
• Maintain confidentiality and follow data protection and safeguarding procedures.

Essential Experience Required

• Previous clerical or administrative experience.
• Knowledge of general office administration and office systems.
• Experience using Microsoft Office.
• Good organisational, communication and interpersonal skills.
• Strong numeracy and literacy skills.
• Ability to prioritise workload and meet deadlines.
• Good judgement and problem-solving skills.
• Ability to work independently and as part of a team.
• Attention to detail and ability to handle confidential information.

Additional Information to Note

Location: Scarborough, North Yorkshire

Working Hours: 37 hours per week

Working Pattern: Monday to Friday, 08:00 - 16:30

Grade: C/D

DBS: Enhanced DBS clearance required, including the children's barred list check.

References: Satisfactory references required.

Additional Checks: Online search may be carried out as part of the recruitment process.

Payment Schedule: We work on a bi-weekly payment schedule.