School Administration & Data Coordinator

Philosophy Education LTD.; City Of London; On-site; GBP 33,000 - 35,000; Full time

Job summary

Philosophy Education LTD. is seeking an Administration Officer to join a primary school team. The role supports the smooth running of administrative systems and day-to-day operations across EYFS/KS1 or KS2 sites as required.

You will work closely with the School Business Manager, handling admissions, attendance, data management, finance, and front‑line reception to provide a welcoming, professional service to pupils, parents, staff and visitors.

Qualifications

• At least one year of experience working in a school office.
• Experience managing databases, school admissions, pupil attendance and punctuality.
• Excellent verbal and written communication skills.
• GCSE English and Maths at grade C or equivalent.

Responsibilities

• Providing general administrative support and helping to maintain effective school systems and procedures.
• Undertaking administrative duties relating to pupil admissions and transitions.
• Recording pupil attendance and absences, contacting parents on the first day of absence.
• Maintaining accurate staff absence records and informing SLT as required.
• Maintaining staff and pupil databases and submitting reports to the local authority/Dept for Education.
• Recording dinner money, after-school club payments, and trip monies.
• Ordering school supplies and uniforms and managing inventories.
• Maintaining the school diary and coordinating school events/trips.
• First point of contact for visitors and handling meetings/hospitality.

Skills

Organisational skills

Time management

Communication skills

Teamwork

Prioritisation

Independent working

Education

GCSE English and Maths (grade C) or equivalent

Tools

MS Office

Job description

Philosophy Education LTD. is seeking an Administration Officer to join a primary school team. The role supports the smooth running of administrative systems and day-to-day operations across EYFS/KS1 or KS2 sites as required.

You will work closely with the School Business Manager, handling admissions, attendance, data management, finance, and front‑line reception to provide a welcoming, professional service to pupils, parents, staff and visitors.