School Administration Apprentice — Paid Training & Qualification

Polaris Inc.; Cambridge; On-site; GBP 8,000 - 12,000; Full time

Benefits offered by this job

Company pension

Life Assurance

Employee Discount Scheme

Job summary

Selwyn Hall School in Foxton near Cambridge is offering an Administration Apprentice role to support the school team. You will undertake training towards a recognised qualification and gain paid on-the-job experience within a supportive setting.

The apprenticeship includes completing Functional Skills, safeguarding duties, and day-to-day admin tasks such as handling post, calendar management and liaising with parents and providers.

Qualifications

• GCSE grade 4/C or above in Mathematics and English or willingness to complete Functional Skills alongside the apprenticeship.
• Functional Skills Level 2 in Maths and English, if required, alongside your qualification.

Responsibilities

• Answer the telephone in a friendly, professional and efficient manner and record and pass on messages as appropriate
• Ensure visitors sign in, sign the safeguarding disclaimer and are provided with a visitor's badge
• Accurately maintain the shared calendar and update school information
• Provide refreshments for visitors
• Work at parents' evenings and other evening events as required
• Inform the relevant staff member when deliveries arrive
• Distribute internal and external post and correspondence as appropriate
• Arrange ID cards for all new starters and governors for the school
• Liaise with transport services and taxi suppliers when necessary to support pupil transport
• Produce letters and memorandums
• Undertake filing and photocopying and assist users with the operation of the photocopier
• Provide administrative assistance as required by the Leadership Team, including ordering resources
• Ensure all information is treated confidentially and exercise absolute discretion at all times
• Use IT hardware and relevant software packages efficiently to access, manage, retrieve and share information as required
• Use office equipment competently and keep up to date with developments and changes to equipment
• Maintain paper and electronic filing systems efficiently and in accordance with current systems and processes
• Ensure documents are prepared and data is entered onto the school's information management system
• Undertake stocktaking and order materials and equipment as required
• Deal with school correspondence, emails and phone calls
• Support the Headteacher with local authority correspondence and quality assurance paperwork and visits
• Maintain the school diary, including room bookings and meeting schedules
• Monitor and track whole-school attendance and punctuality and send out letters where appropriate
• Assist with the production of termly reports for the Headteacher and Governing Body
• Develop and maintain links with parents/carers, children and the local authority's Educational Welfare Service
• Monitor and ensure that correct attendance codes are entered in class registers on the school's information management system
• Contact parents/carers to establish the reasons for pupils' absenteeism by telephone and letter
• Work closely with the school's Senior Leadership Team to establish authorised absences and agree appropriate actions
• Maintain and monitor the school's attendance records and produce returns and reports as necessary
• Monitor and maintain an accurate computer record of pupil attendance
• Monitor the late arrival of pupils and maintain accurate, up-to-date computer and paper-based records and files
• Advise and support parents/carers in promoting their children's regular school attendance
• Clearly communicate the school's attendance procedures and expectations to parents/carers
• Collect and analyse attendance data to identify and track attendance patterns
• Produce termly attendance reports and certificates
• Complete enhanced DBS check (cost met by Polaris Community)

Education

GCSE grade 4/C in Mathematics and English

Functional Skills Level 2 in Maths and English

Job description

Selwyn Hall School in Foxton near Cambridge is offering an Administration Apprentice role to support the school team. You will undertake training towards a recognised qualification and gain paid on-the-job experience within a supportive setting.

The apprenticeship includes completing Functional Skills, safeguarding duties, and day-to-day admin tasks such as handling post, calendar management and liaising with parents and providers.