Scanning Operative

Oasis Group; Wellingborough; On-site; GBP 18,000 - 24,000; Full time

Job summary

OASIS Group is seeking a detail-focused Scanning & Data Entry Assistant to support daily prep and indexing of client data under the supervision of the Scanning & Cataloguing Supervisor. You will work a shift pattern from 6am to 2.30pm or 2.30pm to 11pm, Monday to Friday, collaborating with the on-site client team and following BS10008 quality standards during scanning and digitisation.

We require careful, proactive individuals who can maintain accuracy, uphold data protection rules, and

Qualifications

• Strong attention to detail is essential.
• Proficient in Microsoft Excel.
• Ability to take control of indexing jobs and manage own workload.
• Adaptable to working with different teams.
• Positive and proactive attitude.
• Diligent and dependable.
• Ability to adhere to timelines and meet project deadlines.
• Excellent communication skills.

Responsibilities

• Preparation of items for scanning and rebuilding of files post scan.
• Inputting data in an accurate manner
• Use of our Scanning technology which includes the physical scanner as well as support software.
• Completing scanning log sheets in conjunction with daily work undertaken.
• Accurately undertaking manual indexing duties in conjunction with items digitisation ensuring that documents are searchable for customers.
• File reconciliation will be completed post digitisation
• Assist management in ensuring that all jobs are undertaken and completed in accordance with relevant specified instructions, procedures, and client contracts/requirements.
• Assist management in ensuring compliance of prepping & scanning operations with specific procedures and standards for quality, health, safety, housekeeping, and information/data security.
• Working directly with the on-site client team regarding the daily work.
• Checking daily work, Quality Assurance 100% for some jobs. Note that all scanning tasks will require completing in accordance with the BS10008:2014 quality standard.
• Use initiative to identify any improvements or efficiencies.
• Provide support for other areas within the business as required.
• Comply with all company policies and all relevant data protection legislation to ensure our clients and team members’ sensitive and personal information is protected and processed in accordance with the law.
• Our team members’ and clients’ rights under the legislation are protected and treated with the utmost respect and integrity.
• Report any potential or actual security, environmental or health and safety incidents to your line manager and / or the OASIS Compliance team as soon as you become aware of them.

Skills

Strong attention to detail

Microsoft Excel

Indexing data

Team adaptability

Positive proactive attitude

Diligent and dependable

Meet deadlines

Excellent communication

Job description

OASIS Group is the largest privately-owned information management provider in Europe, securing

OASIS Group is the largest privately-owned information management provider in Europe, securing and managing over 115 million barcoded items, 200TB of digital data, and scanning more than 17 million images per month. Since forming in 1999 we have grown steadily, and we now employ over 1,700 Team Members across six countries.

Together we support more than 11,500 clients through our network of over 70 secure, monitored and compliant record centres. As our clients’ single source partner for information management, we offer solutions that cover the full record lifecycle, including file storage; secure online access; data protection; business continuity; and secure destruction.

The Role

This position is responsible for daily activity of the prepping and scanning the client data under the supervision of the Scanning & Cataloguing Supervisor.

This role works a shift pattern from 6am to 2.30pm or 2.30pm to 11pm, Monday to Friday.

Key Responsibilities

• Preparation of items for scanning and rebuilding of files post scan.
• Inputting data in an accurate manner
• Use of our Scanning technology which includes the physical scanner as well as support software.
• Completing scanning log sheets in conjunction with daily work undertaken.
• Accurately undertaking manual indexing duties in conjunction with items digitisation ensuring that documents are searchable for customers.
• File reconciliation will be completed post digitisation
• Assist management in ensuring that all jobs are undertaken and completed in accordance with relevant specified instructions, procedures, and client contracts/requirements.
• Assist management in ensuring compliance of prepping & scanning operations with specific procedures and standards for quality, health, safety, housekeeping, and information/data security.
• Working directly with the on-site client team regarding the daily work.
• Checking daily work, Quality Assurance 100% for some jobs. Note that all scanning tasks will require completing in accordance with the BS10008:2014 quality standard.
• Use initiative to identify any improvements or efficiencies.
• Provide support for other areas within the business as required.
• Comply with all company policies and all relevant data protection legislation to ensure our clients and team members’ sensitive and personal information is protected and processed in accordance with the law.
• Our team members’ and clients’ rights under the legislation are protected and treated with the utmost respect and integrity.
• Report any potential or actual security, environmental or health and safety incidents to your line manager and / or the OASIS Compliance team as soon as you become aware of them.

Candidate Requirements

• Strong attention to detail is essential.
• Proficient in Microsoft Excel.
• Ability to take control of indexing jobs and manage own workload.
• Adaptable to working with different teams.
• Positive and proactive attitude.
• Diligent and dependable.
• Ability to adhere to timelines and meet project deadlines.
• Excellent communication skills.
• Ability to stay flexible and professional under pressure.

This role works a shift pattern from either 6am - 2.30pm or 2.30pm - 11pm, Monday to Friday.

The Company is required by law (Immigration Act 2016) to have proof of right to work in the UK, prior to commencement of employment. The Company is required to conduct a background screening check as set out by the British Standards Institution BS7858 prior to commencement of employment.

OASIS is an equal opportunities employer.

The Company confirms that our legitimate interests comply with GDPR and data protection.