Sales & Tender Co ordinator

Four Squared Recruitment Ltd; Redditch; On-site; GBP 25,000 - 31,000; Full time

Job summary

Four Squared Recruitment Ltd is seeking a proactive Sales & Tender Co ordinator to manage the full tender process from start to finish. You will work with commercial and sales teams to gather documents, prepare submissions, track progress and ensure deadlines are met.

The role also involves handling enquiries, producing quotation packs and maintaining accurate CRM data within a fast-paced environment. Strong IT and communication skills are essential, with travel within the UK occasionally

Qualifications

• GCSEs (or equivalent) and strong IT skills, particularly Microsoft Office.
• Excellent communication skills and confidence liaising with customers, suppliers and internal teams.
• Highly organised with strong planning and prioritisation abilities.
• High level of accuracy and attention to detail.
• Able to work under pressure and meet strict submission deadlines.
• Experience in customer care and general administration.

Responsibilities

• Source and organise weekly tender opportunities and maintain a live tender enquiry plan.
• Prepare and submit accurate tenders, bids and quotations within required deadlines.
• Track, monitor and follow up quotations; maintain a detailed quotation and won/lost log.
• Maintain and update tender support documentation and sales information.
• Respond to general sales enquiries and provide brochure/information packs.
• Complete customer questionnaires relating to company processes, H&S and compliance.
• Maintain the CRM system with up to date and accurate data.
• Provide administrative support to the Commercial Director and Regional Managers.
• Supply information on rebate costs for successful framework tenders.
• Provide holiday/absence cover for other team members when required.
• Support continuous improvement in processes, accuracy and customer service.

Skills

Microsoft Office

Communication

Organisation

Attention to detail

Customer care

Education

GCSEs (or equivalent)

Tools

Navision

Sage

SAP

Job description

Sales & Tender Co ordinator

Location: Redditch Salary: £25,000 - £31,000

Our client - a leading organisation within the municipal and commercial engineering sector - is seeking a proactive and highly organised Sales & Tender Co ordinator to join their growing team. This is a fantastic opportunity for someone who thrives under pressure, enjoys managing multiple deadlines and wants to play a key role in supporting national sales operations.

The Role

As Sales & Tender Co ordinator, you will be responsible for managing the full tender process from start to finish. Working closely with the commercial and sales teams, you will gather tender documents, prepare accurate submissions, track progress, and ensure deadlines are never missed. You'll also support wider sales activity, handling enquiries, producing quotation packs and maintaining accurate CRM data.

This position suits someone who is analytical, detail driven and enjoys taking ownership of their work in a fast paced environment.

Key Responsibilities

• Source and organise weekly tender opportunities and maintain a live tender enquiry plan.
• Prepare and submit accurate tenders, bids and quotations within required deadlines.
• Track, monitor and follow up quotations; maintain a detailed quotation and won/lost log.
• Maintain and update tender support documentation and sales information.
• Respond to general sales enquiries and provide brochure/information packs.
• Complete customer questionnaires relating to company processes, H&S and compliance.
• Maintain the CRM system with up to date and accurate data.
• Provide administrative support to the Commercial Director and Regional Managers.
• Supply information on rebate costs for successful framework tenders.
• Provide holiday/absence cover for other team members when required.
• Support continuous improvement in processes, accuracy and customer service.

About You Essential

• GCSEs (or equivalent) and strong IT skills, particularly Microsoft Office.
• Excellent communication skills and confidence liaising with customers, suppliers and internal teams.
• Highly organised with strong planning and prioritisation abilities.
• High level of accuracy and attention to detail.
• Able to work under pressure and meet strict submission deadlines.
• Experience in customer care and general administration.

Desirable

• Advanced Excel skills and familiarity with systems such as Navision, Sage or SAP.
• Experience in sales order processing, invoicing or tender coordination.

Personal Qualities

• A positive, proactive "can do" attitude.
• Professionalism and calmness under pressure.
• Strong team orientation, fairness and respect for others.
• Commitment to continuous improvement and quality.
• Pride in personal performance and accuracy.

Additional Requirements

• Willingness to travel within the UK (occasional overnight stays may be required).
• Valid passport; driving licence desirable.

Why Apply?

This is a varied, fast paced and rewarding role where you'll have real influence on tender success rates and customer satisfaction, while being part of a supportive and friendly team. If you enjoy responsibility, variety and the challenge of tight deadlines, this could be a brilliant next step

Please note: Due to the high volume of applications received, only shortlisted candidates will be contacted. If you do not hear from us within three weeks of submitting your application, please assume your application has been unsuccessful on this occasion.