Purchasing / Buying Administrator

RoBAT Limited; Macclesfield; On-site; GBP 26,000 - 29,000; Full time

Benefits offered by this job

25 days holiday

Free parking

Company pension scheme

Job summary

RoBAT Limited, based in Macclesfield, Cheshire, is seeking a Purchasing / Buying Administrator to support stock management, supplier communications and order processing. This hands-on role sits at the heart of our operations, coordinating domestic and international shipments and ensuring timely delivery of components.

You will work closely with finance, production and engineering teams, maintain ERP records, and provide administrative support across departments.

Qualifications

• ,

Responsibilities

• Manage requisitions and process purchase orders from quotation to delivery
• Liaise with suppliers and internal teams to resolve supply issues
• Coordinate domestic and international shipments (FedEx, UPS, DHL)
• Match delivery notes with purchase orders and record goods received in the ERP system
• Provide administrative support across all departments, including senior leadership
• Act as the first point of contact for phone calls, visitors, and incoming mail
• Maintain office supplies, manage filing, scanning, and data entry tasks
• Update internal records including holiday schedules, absence logs, and fire roll call lists
• Oversee daily operations of the parts store
• Monitor stock levels, reorder supplies and organise inventory
• Conduct regular stock counts and maintain accurate ERP records
• Ensure a clean, safe, and well-organised stores environment

Skills

Organisation

Communication

Excel

ERP systems

Time management

Multitasking

Problem solving

Tools

Microsoft Excel

ERP software

Job description

Purchasing / Buying Administrator

Location: Macclesfield, Cheshire, SK10 2NZ
Salary: £26,000 £29,000 per annum, DOE
Contract: Full time, permanent

Why Join Us

• Be part of a growing and innovative company where your contributions will truly make a difference.
• Work in a hands-on role that offers a variety of challenges.
• Join a friendly and supportive team with a shared commitment to quality and excellence.
• Competitive salary based on experience
• 25 days holiday, free parking and company pension scheme.

Be Part of a Team Bringing Tomorrow s Electronics to Life!

Are you looking for a role where no two days are the same?

Do you enjoy being at the centre of operations, supporting different teams, and keeping things running smoothly If so, this could be the perfect opportunity for you!

Based at our headquarters in Macclesfield, Cheshire, we have a small multi-disciplined, dynamic team designing and manufacturing high-value robotic machines for testing PCBs (printed circuit boards).

The majority of our sales are to China and the USA, where we operate our own small factories and employ local teams to provide high-quality customer support.

RoBAT is firmly established as the leading company in this very specialised and niche marketplace. This is a unique opportunity to be part of a company at the forefront of industrial automation.

We are looking for a driven and well-organised individual to support our Purchasing, Office and Stores operations. This is a varied role where you ll work closely with our financial, operational and engineering teams.

You ll help manage stock, coordinate purchasing, support administrative activities across the company, and provide a key point of contact for both internal colleagues and external suppliers. Full training will be provided.

This is an excellent opportunity for someone who enjoys a hands-on, fast-paced environment and wants to grow their skills within an established, supportive team.

As our Purchasing / Buying Administrator you will:

• Manage requisitions and process purchase orders from quotation to delivery
• Liaise with suppliers and internal teams to resolve supply issues
• Coordinate domestic and international shipments (FedEx, UPS, DHL)
• Match delivery notes with purchase orders and record goods received in the ERP system
• Provide administrative support across all departments, including senior leadership
• Act as the first point of contact for phone calls, visitors, and incoming mail
• Maintain office supplies, manage filing, scanning, and data entry tasks
• Update internal records including holiday schedules, absence logs, and fire roll call lists
• Oversee daily operations of the parts store
• Monitor stock levels, reorder supplies and organise inventory
• Conduct regular stock counts and maintain accurate ERP records
• Ensure a clean, safe, and well-organised stores environment

In order to be successful in this role you must have:

• Highly organised, dependable, and detail-driven
• Self-motivated with strong initiative and follow-through
• Confident communicator, both written and verbal
• Proficient with computer systems including Microsoft Excel and ERP platforms
• Strong time-management skills with the ability to prioritise
• Comfortable managing multiple tasks at once
• Positive, collaborative, and eager to learn
• Strong problem-solving and critical-thinking abilities

It would be great if you had:

• Experience in administrative, purchasing, or stores roles
• Exposure to stock control or logistics processes

If you're passionate about mechanical fitting and assembly, thrive in a fast-paced environment, and want to contribute to the success of a cutting-edge company, we would love to hear from you!

No agencies please.