Purchasing / Buying Administrator

Confidential; Macclesfield; On-site; GBP 26,000 - 29,000; Full time

Benefits offered by this job

25 days holiday

Free parking

Company pension scheme

Job summary

RoBAT is seeking a Purchasing / Buying Administrator in Macclesfield to support purchasing, office and stores operations. The role involves ensuring smooth stock control, processing orders and coordinating supplier deliveries as part of a small, hands-on team.

You will work closely with finance, operations and engineering to keep procurement, stock and records up to date while providing admin support across the company. Training will be provided and the environment is dynamic and fast-paced.

Qualifications

• Must be highly organised, dependable and detail-driven.
• Proactive with good initiative and follow-through.
• Excellent written and spoken communication skills.
• Proficient with Microsoft Excel and ERP platforms.
• Strong time management and ability to prioritise multiple tasks.

Responsibilities

• Manage requisitions and process purchase orders from quotation to delivery.
• Liaise with suppliers and internal teams to resolve supply issues.
• Coordinate domestic and international shipments (FedEx, UPS, DHL).
• Match delivery notes with purchase orders and record goods received in the ERP system.
• Provide administrative support across all departments, including senior leadership.
• Act as the first point of contact for phone calls, visitors and mail.
• Maintain office supplies, filing, scanning and data entry tasks.
• Update internal records including holiday schedules and absence logs.
• Oversee daily operation of the parts store and monitor stock levels.
• Perform regular stock counts and keep ERP records accurate.

Skills

Highly organised

Dependable

Detail-driven

Self-motivated

Confident communicator

Microsoft Excel

ERP platforms

Time management

Multitasking

Problem solving

Critical thinking

Tools

ERP systems

Job description

Purchasing / Buying Administrator

Location: Macclesfield, Cheshire, SK10 2 NZ
Salary: £26,000 £29,000 per annum, DOE
Contract: Full time, permanent

Why Join Us

• - Be part of a growing and innovative company where your contributions will truly make a difference.


• - Work in a hands-on role that offers a variety of challenges.


• - Join a friendly and supportive team with a shared commitment to quality and excellence.


• - Competitive salary based on experience


• - 25 days holiday, free parking and company pension scheme.

Be Part of a Team Bringing Tomorrow s Electronics to Life!

Are you looking for a role where no two days are the same?

Do you enjoy being at the centre of operations, supporting different teams, and keeping things running smoothly If so, this could be the perfect opportunity for you!

Based at our headquarters in Macclesfield, Cheshire, we have a small multi-disciplined, dynamic team designing and manufacturing high-value robotic machines for testing PCBs (printed circuit boards).

The majority of our sales are to China and the USA, where we operate our own small factories and employ local teams to provide high-quality customer support.

RoBAT is firmly established as the leading company in this very specialised and niche marketplace. This is a unique opportunity to be part of a company at the forefront of industrial automation.

We are looking for a driven and well-organised individual to support our Purchasing, Office and Stores operations. This is a varied role where you ll work closely with our financial, operational and engineering teams.

You ll help manage stock, coordinate purchasing, support administrative activities across the company, and provide a key point of contact for both internal colleagues and external suppliers. Full training will be provided.

This is an excellent opportunity for someone who enjoys a hands-on, fast-paced environment and wants to grow their skills within an established, supportive team.

As our Purchasing / Buying Administrator you will:

• - Manage requisitions and process purchase orders from quotation to delivery


• - Liaise with suppliers and internal teams to resolve supply issues


• - Coordinate domestic and international shipments (FedEx, UPS, DHL)


• - Match delivery notes with purchase orders and record goods received in the ERP system


• - Provide administrative support across all departments, including senior leadership


• - Act as the first point of contact for phone calls, visitors, and incoming mail


• - Maintain office supplies, manage filing, scanning, and data entry tasks


• - Update internal records including holiday schedules, absence logs, and fire roll call lists


• - Oversee daily operations of the parts store


• - Monitor stock levels, reorder supplies and organise inventory


• - Conduct regular stock counts and maintain accurate ERP records


• - Ensure a clean, safe, and well-organised stores environment

In order to be successful in this role you must have:

• - Highly organised, dependable, and detail-driven


• - Self-motivated with strong initiative and follow-through


• - Confident communicator, both written and verbal


• - Proficient with computer systems including Microsoft Excel and ERP platforms


• - Strong time-management skills with the ability to prioritise


• - Comfortable managing multiple tasks at once


• - Positive, collaborative, and eager to learn


• - Strong problem-solving and critical-thinking abilities

It would be great if you had:

• - Experience in administrative, purchasing, or stores roles


• - Exposure to stock control or logistics processes

If you're passionate about mechanical fitting and assembly, thrive in a fast-paced environment, and want to contribute to the success of a cutting-edge company, we would love to hear from you!

No agencies please.