Sales Operation Team Leader

Millgate Ltd; Sheffield; On-site; GBP 55,000 - 75,000; Full time

Job summary

Millgate Ltd is seeking a Sales Operations Team Leader to drive day-to-day leadership, performance, and development of the Sales Operations function. You will ensure accurate, timely processing of all sales activities to maximise revenue and customer satisfaction.

You will bridge Sales, Finance, Logistics and Service Delivery, align processes, and lead continuous improvements, including ERP/CRM data integrity and KPI monitoring.

Responsibilities

• Lead, coach and develop the Sales Operations team, setting clear performance expectations.
• Oversee order processing activities (EDI, supplier portals, purchase orders, credit card transactions) ensuring accuracy and timeliness.
• Manage sales order lifecycle from quote acceptance through to delivery and invoicing.
• Ensure timely and accurate communication of ETAs, back orders, and delivery updates to the Sales team.
• Monitor and improve key operational KPIs (order accuracy, processing time, backlog levels, etc.).
• Identify inefficiencies and implement process improvements and automation opportunities.
• Ensure all processes are documented, standardised, and compliant with internal controls and ISO 9001

Job description

The Sales Operations Team Leader is responsible for the day-to-day leadership, performance, and development of the Sales Operations function at Millgate.

This role ensures the smooth, accurate, and efficient processing of all sales-related activities, enabling the Sales team to maximise revenue while maintaining high levels of operational accuracy, supplier coordination, and customer satisfaction.

The role acts as a key bridge between Sales, Finance, Logistics, and Service Delivery, ensuring all operational processes are aligned, scalable, and continuously improved.

Key Responsibilities

Leadership & People Management

• Lead, coach, and develop the Sales Operations team, setting clear expectations for performance, quality, and productivity
• Conduct regular one-to-ones, reviews, and development planning
• Foster a high-performing, accountable, and collaborative team culture
• Support onboarding and training of new team members
• Ensure strong communication standards across internal and external stakeholders

Operational Management & Process Excellence

• Oversee order processing activities (EDI, supplier portals, purchase orders, credit card transactions) ensuring accuracy and timeliness
• Manage sales order lifecycle from quote acceptance through to delivery and invoicing
• Ensure timely and accurate communication of ETAs, back orders, and delivery updates to the Sales team
• Monitor and improve key operational KPIs (order accuracy, processing time, backlog levels, etc.)
• Identify inefficiencies and implement process improvements and automation opportunities
• Ensure all processes are documented, standardised, and compliant with internal controls and ISO 9001

Sales Enablement & Business Support

• Provide operational support to Account Managers to maximise customer opportunities and conversion rates
• Ensure CRM/ERP (e.g. NetSuite) data accuracy, order integrity, and pipeline hygiene
• Support pricing, deal registrations, and bid submissions where required
• Act as the escalation point for operational issues impacting the Sales Operations function
• Build effective working relationships with key suppliers and distributors
• Ensure supplier SLAs and delivery expectations are met and managed
• Escalate and resolve supply chain issues effectively

Collaboration & Cross-Functional Working

• Work closely with:
• Sales & Account Management teams
• Finance (billing, margins, credit control alignment)
• Service Desk, Engineering and Professional Services (for services and project orders)
• Ensure alignment between what is sold and what can be operationally delivered